Personal Assistant / Secretary

Filips Shams Building Contracting LLC; Dubai; On-site; AED 78,000 - 120,000; Full time

Job summary

Filips Shams Building Contracting LLC in Dubai is seeking an organised Personal Assistant / Secretary to support management and day-to-day office operations on-site.

You will manage calendars, arrange travel, prepare letters and reports, handle calls and emails, and maintain records and documents. A UAE driving licence is mandatory, and strong English communication is essential.

Qualifications

• A valid UAE driving licence is mandatory.
• Strong organisation, time management and attention to detail.
• Professional written and spoken English and confident communication.
• A bachelor’s degree is preferred; construction/contracting experience is advantageous.

Responsibilities

• Manage calendars, appointments, meetings and travel arrangements for management.
• Handle calls, emails and professional correspondence with clients, suppliers and internal teams.
• Prepare letters, reports, presentations, meeting agendas and minutes; follow up on agreed actions.
• Maintain accurate digital and physical records, contracts and project-related documents.
• Coordinate office administration, supplies and communication between the office and project teams.
• Attend external meetings and complete business errands as required; a valid UAE driving licence is mandatory.
• Handle confidential information with discretion and provide reliable administrative support.

Skills

Organisational skills

Time management

Communication

Driving licence

English proficiency

Independent working

Discretion

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Filips Shams Building Contracting LLC is seeking an organised, proactive Personal Assistant / Secretary to support management and day-to-day office operations in Dubai.

Key responsibilities

• Manage calendars, appointments, meetings and travel arrangements for management.
• Handle calls, emails and professional correspondence with clients, suppliers and internal teams.
• Prepare letters, reports, presentations, meeting agendas and minutes; follow up on agreed actions.
• Maintain accurate digital and physical records, contracts and project-related documents.
• Coordinate office administration, supplies and communication between the office and project teams.
• Attend external meetings and complete business errands as required; a valid UAE driving licence is mandatory.
• Handle confidential information with discretion and provide reliable administrative support.

Desired Candidate Profile

• Mandatory requirement: A valid UAE driving licence. Please state your licence status clearly in your application.
• Strong organisation, time management and attention to detail.
• Professional written and spoken English and confident communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook.
• Ability to prioritise tasks, work independently and follow through on deadlines.
• Professional conduct, discretion and a dependable approach to confidential information.
• Previous experience as a Personal Assistant, Secretary or Administrative Assistant is preferred. Experience in construction or contracting is an advantage.
• A bachelor’s degree is preferred.

This is a full-time, on-site position in Dubai.