Personal Assistant of Owner

Bonfire Information Technology L.L.C; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Bonfire Information Technology L.L.C in Dubai seeks a highly organized Personal Assistant to the Owner. You will manage calendars, coordinate meetings, and handle communications with discretion, supporting both personal and business affairs.

This role offers close collaboration with leadership in a fast-paced environment. Responsibilities include travel arrangements, document handling, research, and liaising with stakeholders.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask in a fast-paced environment.
• Proficiency with MS Office and scheduling tools.
• Flexible availability, including occasional evenings.

Responsibilities

• Manage and organize the owner's calendar, appointments, and meetings meticulously.
• Coordinate travel arrangements, including flights, accommodations, and ground transport.
• Draft, proofread, and handle correspondence on behalf of the owner.
• Conduct research and prepare reports or presentations as needed.
• Handle confidential information with discretion and data security.
• Liaise with internal departments and external stakeholders on behalf of the owner.

Skills

Experience as PA/EA

Discretion & confidentiality

Organizational skills

Time management

Communication skills

Multitasking

Tools

MS Office Suite

Scheduling tools

Job description

Job Description:

As a Personal Assistant to the Owner, you will be a key support to the executive leadership of our organization. You will juggle a variety of tasks, including managing appointments, coordinating meetings, and handling communication, all while ensuring a seamless workflow in the dynamic and fast-paced environment. The role demands a high level of discretion, organizational prowess, and the ability to anticipate the needs of the owner efficiently. Your proactive nature, ability to multitask, and problem-solving skills will be crucial in supporting the owner in personal and professional capacities. This position promises a unique opportunity to work closely with leadership and make a substantial impact on both the owner's and organization's success. Join us if you are an organized, resourceful, and reliable professional committed to excellence.

Responsibilities

• Manage and organize the owner's calendar, appointments, and meetings meticulously.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
• Draft, proofread, and handle correspondence on behalf of the owner efficiently.
• Conduct research and compile reports or presentations when necessary for the owner.
• Handle confidential information with discretion and ensure data security protocols are followed.
• Liaise with internal departments and external stakeholders on behalf of the owner accurately.
• Assist in personal matters for the owner, including managing household and family appointments.
• Organize and maintain filing systems both physically and electronically for easy access.
• Run errands and provide on-the-ground support during events or meetings outside the office.
• Anticipate the needs of the owner and prepare accordingly to avoid any disruptions.
• Facilitate communication by screening phone calls, emails, and messages effectively.
• Support the owner in strategic planning and follow up on tasks to completion.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role required.
• Outstanding organizational and time management skills with impeccable attention to detail.
• Strong verbal and written communication skills to interact with various stakeholders.
• Discretion and confidentiality in handling sensitive information and documents.
• Capability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in using office software, such as MS Office Suite, and scheduling tools.
• Flexible availability to accommodate varying schedules, including occasional evenings.