Executive Assistant to the Owner

Benoit technologies llc; Dubai; On-site; AED 120,000 - 210,000; Full time

Job summary

Benoit technologies llc in Dubai seeks an experienced Executive Assistant to provide administrative, business and personal support to the Owner Managing Director, coordinating daily activities, communications, meetings and priorities.

You will manage the Owner's calendar, handle emails and documents, liaise with clients, suppliers and partners, arrange travel, and prepare reports and presentations while maintaining confidentiality and professionalism.

Qualifications

• Bachelor’s degree or diploma in Business Administration or related field.
• 3–5 years of experience in Executive or Personal Assistant roles.
• Excellent English communication and writing skills.
• Strong organizational, coordination, and follow-up abilities.
• UAE business experience is an advantage.

Responsibilities

• Manage the Owner's schedule, meetings, and commitments.
• Handle emails, calls, correspondence, documents, and confidential info.
• Coordinate and follow up with clients, suppliers, contractors, and departments.
• Monitor orders, payments, deliveries, quotations, and other matters.
• Ensure instructions are communicated and completed on time.
• Prepare reports, meeting notes, presentations, and status updates.
• Coordinate business travel, including flights, hotels, visas, and meetings.
• Assist with the Owner's personal business matters when required.
• Travel with the Owner for business trips as needed.
• Maintain professional relationships with key clients and partners.
• Highlight urgent or critical matters to the Owner immediately.

Skills

Schedule management

Email handling

Communication

MS Office

Multitasking

Confidentiality

Education

Bachelor's degree or diploma in Business Administration

Tools

Microsoft Office

Outlook

PowerPoint

Word

Excel

Job description

Reports To Owner Managing Director

Job SummaryResponsible for providing administrative business and personal support to the Owner ensuring that daily activities communications meetings and important tasks are properly coordinated and followed up

Key Responsibilities

• Manage the Owner s schedule meetings appointments and business commitments
• Handle emails calls correspondence documents and confidential information
• Coordinate and follow up with clients suppliers contractors and company departments
• Monitor pending orders payments deliveries quotations and other important matters
• Ensure the Owner s instructions are communicated and completed on time
• Prepare reports meeting notes presentations and status updates
• Coordinate business travel including flights hotels visas and meetings
• Assist with the Owner s personal business matters when required
• Travel with the Owner for business trips when necessary
• Maintain professional relationships with key clients suppliers and business partners
• Immediately highlight urgent or critical matters to the Owner

Requirements

• Bachelor’s degree or diploma in Business Administration or related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or similar role.
• Excellent English communication and writing skills.
• Strong organizational, coordination, and follow-up skills.
• Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
• Ability to multitask and work under pressure.
• High level of confidentiality, integrity, professionalism, and discretion.
• UAE business experience is an advantage.