Personal Assistant - ID-35282

NADIA Recruitment & Management Consultants; Abu Dhabi; On-site; AED 240,000 - 360,000; Full time

Job summary

NADIA Recruitment & Management Consultants is seeking a Personal Assistant to provide high-level administrative and organizational support to the CEO and senior management in Abu Dhabi. You will ensure efficient day-to-day operations, effective communication, and coordination across internal and external stakeholders.

The role also supports Heads of Departments by facilitating coordination, follow-up, and executive-level administrative assistance as required.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 5–7 years of experience as Personal Assistant or Executive Assistant.
• Experience supporting senior executives is highly desirable.
• High level of integrity, confidentiality, and professionalism.
• Strong attention to detail with excellent follow-up skills.
• Proactive, reliable, and solution-oriented mindset.
• Ability to work under pressure and manage changing priorities.
• Strong written and verbal communication; interpersonal skills.
• Advanced proficiency in MS Office applications.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare, organize, and follow up on meetings, including agendas, minutes, and action points.
• Act as a primary point of contact between the CEO and internal departments, partners, and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Draft, review, and manage correspondence, reports, presentations, and official documents.
• Monitor deadlines, commitments, and deliverables, ensuring timely follow-up.
• Coordinate logistics for meetings, events, and business engagements.
• Support the CEO in tracking priorities and managing daily tasks efficiently.
• Provide administrative and coordination support to Heads of Departments and senior management members, as required.
• Maintain organized filing systems (electronic and physical).
• Perform other administrative and coordination tasks as needed.

Skills

MS Office proficiency

Attention to detail

Time management

Communication skills

Organizational skills

Interpersonal skills

Education

Bachelor's degree in Business Administration/Management or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Summary:

The Personal Assistant provides high-level administrative and organizational support to the CEO and senior management, ensuring efficient day-to-day operations, effective communication, and proper coordination across internal and external stakeholders. The role also supports Heads of Departments by facilitating coordination, follow-up, and executive-level administrative assistance as required.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare, organize, and follow up on meetings, including agendas, minutes, and action points.
• Act as a primary point of contact between the CEO and internal departments, partners, and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Draft, review, and manage correspondence, reports, presentations, and official documents.
• Monitor deadlines, commitments, and deliverables, ensuring timely follow-up.
• Coordinate logistics for meetings, events, and business engagements.
• Support the CEO in tracking priorities and managing daily tasks efficiently.
• Provide administrative and coordination support to Heads of Departments and senior management members, as required.
• Maintain organized filing systems (electronic and physical).
• Perform other administrative and coordination tasks as needed.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Minimum 5-7 years of experience in a Personal Assistant, Executive Assistant, or similar role.
• Prior experience supporting senior executives is highly desirable.
• High level of integrity, confidentiality, and professionalism.
• Strong attention to detail with excellent follow-up skills.
• Proactive, reliable, and solution-oriented mindset.
• Ability to work under pressure and manage changing priorities.
• Strong interpersonal skills and ability to coordinate effectively across departments.
• Ability to manage multiple requests from different stakeholders, prioritize tasks effectively, and meet competing deadlines.
• Professional proficiency in MS Office applications, especially Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Advanced proficiency in preparing high-quality professional reports and presentations.