Personal Assistant

Confidential Careers; Dubai; On-site; AED 120,000 - 190,000; Full time

Job summary

Confidential Careers is seeking an experienced Personal Assistant to provide discreet, hands-on support to a senior leader in Dubai. This role focuses on personal arrangements, day-to-day assistance and extensive international travel coordination, not a corporate EA function.

The successful candidate will manage private affairs for the Chairman, handle sensitive information with absolute discretion, and be highly responsive to urgent travel changes, with flexibility to work outside usual hours.

Qualifications

• Minimum five years of proven experience in a dedicated Personal Assistant role.
• Fluency in Russian and English is essential.
• Extensive experience managing international travel, with complex itineraries, flights, transfers, visas and last-minute changes.
• Experience supporting a Chairman, Founder, or HNW individual is advantageous.
• Exceptional organizational and planning skills with attention to detail.

Responsibilities

• Manage the Chairman’s personal affairs, daily requirements, appointments and private arrangements.
• Coordinate personal and family-related matters, including schedules, reservations, household requirements and other day-to-day needs.
• Organise international travel arrangements, including flights, accommodation, transfers, visas and itineraries.
• Liaise with hotels, airlines, drivers, concierge services and other external providers to ensure seamless arrangements.
• Handle personal correspondence, documentation, payments, purchases and other administrative matters.
• Anticipate needs, manage changing priorities and respond efficiently to urgent or last-minute requests.
• Maintain accurate records of personal preferences, schedules and arrangements.
• Handle sensitive personal and family matters with absolute discretion and confidentiality.
• Provide flexible support when required, including outside standard working hours.

Skills

Russian language

English language

Travel coordination

Discretion

Personal assistance

Job description

We are seeking an experienced, highly organized and exceptionally discreet Personal Assistant to provide comprehensive, hands-on personal support to senior leadership.

This is a dedicated Personal Assistant role, with a strong focus on personal arrangements, day-to-day assistance and extensive travel coordination. IT IS NOT an Executive Assistant or a corporate administration role. The successful candidate will be closely involved in managing personal requirements, organizing complex international travel and ensuring that every detail is handled seamlessly, often at short notice.

The ideal candidate will be service-oriented, proactive and highly responsive, with the ability to anticipate needs, manage changing arrangements and take full ownership of personal requests from start to finish. Extensive experience coordinating international travel is essential, as travel planning and logistics will form a significant part of the role.

Key Responsibilities

• Manage the Chairman’s personal affairs, daily requirements, appointments and private arrangements.
• Coordinate personal and family-related matters, including schedules, reservations, household requirements and other day-to-day needs.
• Organise international travel arrangements, including flights, accommodation, transfers, visas and itineraries.
• Liaise with hotels, airlines, drivers, concierge services and other external providers to ensure seamless arrangements.
• Handle personal correspondence, documentation, payments, purchases and other administrative matters.
• Anticipate needs, manage changing priorities and respond efficiently to urgent or last-minute requests.
• Maintain accurate records of personal preferences, schedules and arrangements.
• Handle sensitive personal and family matters with absolute discretion and confidentiality.
• Provide flexible support when required, including outside standard working hours.

Requirements

• Minimum five years of proven experience in a dedicated Personal Assistant role.
• Fluency in Russian and English is essential.
• Extensive, hands-on experience managing international travel, including complex itineraries, accommodation, flights, transfers, visas and last-minute changes.
• A strong understanding of the practical demands of providing personal assistance, beyond traditional office administration or diary management.
• Previous experience supporting a Chairman, Founder, HNW individual or senior private individual is highly advantageous.
• Exceptional organizational and planning skills, with outstanding attention to detail.
• A proactive and service-driven approach, with the ability to anticipate requirements and take ownership of tasks from beginning to end.
• Highly responsive and adaptable, with the ability to manage urgent requests and changing plans calmly and efficiently.
• Excellent communication and interpersonal skills, with confidence liaising with premium service providers and external contacts.
• Absolute discretion, trustworthiness and professionalism when handling personal matters.
• Willingness to work flexible hours when required, particularly in connection with travel and urgent personal requests.

Important Role Clarification

This position is specifically suited to a career Personal Assistant who enjoys providing direct, practical and comprehensive personal support. Candidates whose experience is primarily in Executive Assistance, corporate office administration, business operations or senior-level meeting coordination, without substantial hands-on personal assistance and travel management experience, may not be suitable.