C-Suite Executive Assistant / Secretary to Managing Director

Tanqeeb; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Tanqeeb in Dubai is seeking an experienced Executive Assistant to support the Managing Director with calendar management, travel planning, and communications. You will prepare agendas, draft briefing documents, and coordinate internal and external meetings with high discretion.

You will liaise with senior stakeholders, organize documents and MIS updates, and ensure follow-ups on action items. The role demands excellent written and verbal communication, tight organization, and proactive problem

Qualifications

• High confidentiality and integrity.
• Strong coordination ability.
• Professional communication skills.
• Excellent time management and organization.
• Attention to detail and accuracy.
• Problem-solving orientation.

Responsibilities

• Manage MD’s calendar, appointments, meetings, and travel schedules.
• Screen calls, emails, and correspondence on behalf of the MD.
• Prepare meeting agendas, minutes, presentations, and briefing documents.
• Track action points from meetings and ensure follow-ups.
• Draft professional emails, letters, and internal / external communications.
• Act as liaison between MD and internal departments.
• Coordinate with external stakeholders, partners, consultants, and regulators.
• Maintain strict confidentiality of communications.
• Organize meetings, management meetings.
• Prepare documentation materials before meetings.
• Record minutes and circulate action points.
• Check implementation status of MD directives.
• Maintain executive files, contracts, and confidential records.
• Prepare MIS summaries, dashboards, and status updates.
• Support preparation of presentations for investors/board reviews.
• Maintain policy and decision records issued by MD.
• Arrange domestic and international travel itineraries.
• Coordinate visas, accommodation, and logistics.
• Support planning of executive visits and official events.
• Interface with senior leadership team members.
• Coordinate cross-functional follow-ups.
• Support execution of strategic initiatives driven by MD.
• Maintain MD office documentation systems.
• Supervise executive correspondence tracking.
• Coordinate priority approvals and signatures.
• Prioritize meetings based on MD directives.
• Coordinate with department heads on behalf of MD.
• Track compliance with executive instructions.
• Handle confidential documents independently.

Skills

Confidentiality

Coordination

Professional communication

Time management

Attention to detail

Problem-solving

Calendar management

Documentation control

Presentation preparation

Excel tracking & reporting

Tools

PowerPoint

Excel

Job description

• Manage MD’s calendar, appointments, meetings, and travel schedules.
• Screen calls, emails, and correspondence on behalf of the MD.
• Prepare meeting agendas, minutes, presentations, and briefing documents.
• Track action points from meetings and ensure follow-ups.
• Draft professional emails, letters, and internal / external communications.
• Act as liaison between MD and internal departments.
• Coordinate with external stakeholders, partners, consultants, and regulators.
• Maintain strict confidentiality of communications.
• Organize meetings, management meetings.
• Prepare documentation materials before meetings.
• Record minutes and circulate action points.
• Check implementation status of MD directives.
• Maintain executive files, contracts, and confidential records.
• Prepare MIS summaries, dashboards, and status updates.
• Support preparation of presentations for investors/board reviews.
• Maintain policy and decision records issued by MD.
• Arrange domestic and international travel itineraries.
• Coordinate visas, accommodation, and logistics.
• Support planning of executive visits and official events.
• Interface with senior leadership team members.
• Coordinate cross-functional follow-ups.
• Support execution of strategic initiatives driven by MD.
• Maintain MD office documentation systems.
• Supervise executive correspondence tracking.
• Coordinate priority approvals and signatures.
• Prioritize meetings based on MD directives.
• Coordinate with department heads on behalf of MD.
• Track compliance with executive instructions.
• Handle confidential documents independently.

Desired Candidate Profile

• High confidentiality and integrity
• Strong coordination ability
• Professional communication
• Time management discipline
• Attention to detail
• Problem-solving orientation
• Calendar management
• Documentation control
• Presentation preparation (PowerPoint)
• Excel tracking & reporting
• Business communication drafting