Junior Personal Assistant

Flip retail; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Flip Retail is seeking a Junior Personal Assistant to support the Chairman's Industrial Preparation Office, handling daily operations and senior-level coordination.

You will manage calendars, arrange international travel, prepare presentations, and maintain confidential records with discretion and professionalism.

Qualifications

• 1–2 years of experience as an Individual Aide, Executive Secretary or similar administrative role.
• Experience planning and arranging international trips.
• Must be highly organized, detail-oriented, discreet and diplomatic.
• Excellent written and verbal communication with senior global leaders.
• Ability to multi-task effectively and manage priorities.

Responsibilities

• Support Senior PA with calendars for several senior individuals; organize visits and prioritize time.
• Assist with creation/modification of presentations, spreadsheets, and reports.
• Arrange travel, including visas, hotels, cars and direction support.
• Maintain discretion and follow organizational policies and procedures.
• Manage and file important documents and digital workplace records.
• Provide administrative support for assignments and campaigns as required.
• Perform any other duties aligned with the role.

Skills

Organizational skills

Communication

Discretion

Diplomacy

Multi-tasking

Tools

Microsoft Office

Job description

Junior Personal Assistant

Setting Summary: The purpose of the duty is to offer junior management support to the Chairman's Industrial Preparation Office with daily operations.

Job Responsibilities

• Supporting the Senior PA with taking care of several senior individuals' calendars within the team. This will certainly include organizing visits and prioritizing time complicated issues.


• Assist with the creation/modification of presentations, spreadsheets/reports.


• Arrange travel arrangements, including booking trips, visas, hotel accommodation, cars and truck leasing, as well as providing directions to facilitate problem-free traveling.


• Maintain discretion and confidentiality, in addition to follow the policies as well as procedures of the organization.


• Manage & arrange crucial files/documents and digital workplace documents to make sure a reliable and also effective declaring system.


• To provide administrative assistance in the delivery of assignments and also campaigns as and when required.


• Any other duties compatible with the responsibilities of the message.

Experience

• 1-2 years of experience working as an Individual Aide, Executive Secretary or in a similar administrative function.


• Need to have experience in intending & arranging International Organization Trips.


• Be extremely arranged, detail-oriented, as well as discreet and also be able to exercise tact as well as diplomacy.


• Display excellent communications abilities, with a capacity to engage and engage with senior global leaders.


• Ability to multi-task successfully.


• Have strong verbal, and composed communication skills.


• Thorough, diplomatic & enjoyable individuality.


• Show a high value for stability.


• Very efficient with Microsoft Office (Word, PowerPoint, and also Excel).