Personal Assistant

White Spot Facilities Management Services LLC; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

White Spot Facilities Management Services LLC in Dubai seeks a proactive Personal Assistant / Executive Assistant to support senior executives. You will manage calendars, coordinate travel, prepare documents, and liaise with internal teams and external partners.

The ideal candidate has excellent English, strong organizational skills, and proficiency in MS Office. UAE experience and a valid UAE driving licence would be an advantage.

Qualifications

• Previous experience as a Personal Assistant / Executive Assistant preferred.
• Excellent English communication and interpersonal skills required.
• Strong organizational and time-management skills required.
• Proficient in MS Office – Outlook, Word, Excel and PowerPoint.
• Ability to multitask and work under pressure.
• Highly professional, presentable and detail-oriented.
• Flexible and able to handle both business and personal matters.
• UAE experience and a valid UAE driving licence would be an advantage.

Responsibilities

• Manage the executive’s calendar, meetings, appointments and daily schedule.
• Coordinate travel arrangements, hotel bookings, itineraries and transportation.
• Handle emails, correspondence, calls and follow-ups professionally.
• Prepare documents, reports, presentations and meeting notes as required.
• Coordinate with internal departments, external parties and service providers.
• Maintain confidential personal and business records.
• Track important tasks, deadlines and commitments and ensure timely follow-up.
• Assist with personal arrangements and ad-hoc requirements when needed.
• Ensure a high level of confidentiality, discretion and professionalism at all times.

Skills

Excellent English communication

Interpersonal skills

Organizational skills

Time-management

Multitasking

Discretion and professionalism

Tools

MS Office: Outlook

MS Word

MS Excel

PowerPoint

Job description

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments and daily schedule.
• Coordinate travel arrangements, hotel bookings, itineraries and transportation.
• Handle emails, correspondence, calls and follow-ups professionally.
• Prepare documents, reports, presentations and meeting notes as required.
• Coordinate with internal departments, external parties and service providers.
• Maintain confidential personal and business records.
• Track important tasks, deadlines and commitments and ensure timely follow-up.
• Assist with personal arrangements and ad-hoc requirements when needed.
• Ensure a high level of confidentiality, discretion and professionalism at all times.

Requirements

• Previous experience as a Personal Assistant / Executive Assistant preferred.
• Excellent English communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficient in MS Office – Outlook, Word, Excel and PowerPoint.
• Ability to multitask and work under pressure.
• Highly professional, presentable and detail-oriented.
• Flexible and able to handle both business and personal matters.
• UAE experience and a valid UAE driving licence would be an advantage.