Personal Assistant

Azizi Developments; Sharjah; On-site; AED 167,000 - 301,000; Full time

Job summary

Azizi Developments, a Dubai-based leading developer of luxury residential and commercial projects, seeks an experienced Personal Assistant to support senior management. The role requires discretion, superb organization, and the ability to manage multiple priorities in a fast-paced UAE environment.

You will handle calendars, travel arrangements, reports, and meetings, coordinate with internal teams and external partners, maintain confidential files, and ensure smooth day-to-day operations to

Qualifications

• Bachelor’s degree required.
• Minimum 5 years as Personal/Executive Assistant or similar role.
• Experience supporting senior management or C-level executives preferred.
• Excellent verbal and written communication; strong organizational and time management.

Responsibilities

• Manage the executive’s calendar and coordinate meetings.
• Handle emails, calls, correspondence, and follow-ups.
• Arrange domestic and international travel.
• Prepare reports, presentations, agendas, and minutes.
• Coordinate with internal teams and external stakeholders.
• Maintain confidential documents and records.
• Monitor tasks, deadlines, and commitments.
• Organize meetings, events, and engagements.
• Provide administrative support and anticipate executive needs.
• Ensure effective time management and daily coordination.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Interpersonal skills

Education

Bachelor’s degree

Tools

MS Office

Job description

Job Role

We are Azizi Developments, a leading Dubai-based developer and a passionate team driven by the goal of crafting exceptional homes and destinations for people living in the UAE. Our portfolio spans Dubai’s prime residential, hospitality, and commercial developments, reflecting our commitment to transparency, customer centricity, quality, integrity, and value creation through a construction-driven approach.

With some of our exciting launches such as Burj Azizi (the second tallest tower in the world), Monaco Mansions and Azizi Venice – Dubai’s new luxurious Venetian-inspired waterfront community, we are rapidly expanding our team based at Dubai.

As a Personal Assistant, you will be responsible for providing comprehensive administrative and secretarial support to senior management, ensuring efficient day-to-day operations, effective communication, and seamless coordination of business activities. The ideal candidate must possess excellent organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the executive’s calendar, schedule appointments, and coordinate meetings.
• Handle emails, telephone calls, correspondence, and follow-ups professionally.
• Arrange domestic and international travel, including flights, accommodation, and transportation.
• Prepare reports, presentations, meeting agendas, and minutes of meetings.
• Coordinate with internal departments and external stakeholders to ensure smooth communication.
• Maintain confidential documents, records, and files with the highest level of discretion.
• Monitor pending tasks, deadlines, and commitments to ensure timely completion.
• Organize business meetings, events, and official engagements.
• Provide administrative support and proactively anticipate the executive’s requirements.
• Ensure effective time management and smooth coordination of daily activities.
• Perform other administrative duties as assigned by management.

Requirements

• Bachelor’s degree.
• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Previous experience supporting senior management or C-level executives is preferred.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office, email correspondence, and calendar management.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills and the ability to work effectively in a fast-paced environment.
• Prior experience in the UAE real estate or construction industry is preferred.