Administrator - Real Estate Brokerage Support

Azizi Development UAE; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Azizi Developments UAE seeks an Administrator to support its Dubai real estate brokerage division, handling front-desk duties, document management, and sales support. The role blends reception responsibilities with brokerage coordination, requiring strong communication and meticulous recordkeeping in a fast-paced property sales environment.

The successful candidate will manage client interactions, assist brokerage teams, prepare reports, and ensure accurate filing across electronic and physical

Qualifications

• Bachelor's degree or other relevant qualification.
• Experience in administration, reception, front office, sales coordination, or customer service preferred.
• Experience within Real Estate brokerage or a sales-driven environment is an advantage.
• Excellent written and spoken English.
• Strong knowledge of Microsoft Excel.
• Proficient in Microsoft Word.
• Working knowledge of Microsoft PowerPoint and Outlook.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced brokerage setting.

Responsibilities

• Manage the reception desk and maintain a professional, organized front-office environment.
• Greet property buyers, investors, partners, clients, and visitors courteously.
• Identify visitor requirements and direct them to the appropriate Property Consultant or department.
• Answer incoming telephone calls professionally and screen or transfer enquiries as required.
• Provide basic information to visitors and callers, referring specialized enquiries to the relevant team.
• Coordinate visitor appointments and maintain meeting room schedules.
• Prepare meeting spaces before client appointments or presentations when required.
• Receive and handle incoming documents, correspondence, and deliveries.
• Coordinate outgoing documents and courier requirements with proper records.
• Provide daily administrative support to brokerage managers, sales teams, and Property Consultants.
• Prepare and organize documents, reports, trackers, presentations, and records.
• Perform accurate data entry across client, property, lead, and sales records.
• Maintain structured filing systems (electronic and physical).
• Scan, print, copy, file, and archive documents per business needs.
• Draft routine emails, letters, notices, and internal correspondence.
• Maintain document accuracy and correct outdated information.
• Assist with scheduling and brokerage activities.
• Maintain office supplies and coordinate replenishment.
• Support Consultants with documentation for property sales and follow-up.
• Assist Sales Managers with administrative coordination and reporting.
• Maintain records for clients, leads, properties, and brokerage activity.
• Support preparation of property forms, sales presentations, and marketing materials.
• Follow up on outstanding documents and approvals with relevant teams.
• Assist with property listing updates as needed.
• Verify listing information and records remain current.
• Maintain trackers for pending actions and approvals.
• Provide status updates for outstanding items.
• Coordinate requirements with Sales, Marketing, Finance, HR, and internal teams.
• Follow up to move requests forward.
• Support property launches, events, and client-facing activities.
• Help prepare documents and logistics for brokerage events.
• Maintain confidentiality of sensitive information.
• Maintain professional communication with executives, investors, buyers, and stakeholders.

Skills

Administrative Support

Front office operations

Reception

Real estate brokerage

Sales coordination

Brokerage administration

Customer service

Client handling

Investor coordination

Telephone etiquette

Call screening

Meeting coordination

Appointment scheduling

Document management

Data entry

Electronic filing

Physical filing

Records management

Property documentation

Property listings

Lead records

Sales records

Administrative trackers

Internal coordination

Courier management

Office supplies

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Email correspondence

Presentation support

Property launch support

Event coordination

Multitasking

Confidential information management

Education

Bachelor's degree or relevant qualification

Job description

Administrator - Real Estate Brokerage Support Job Snapshot Role: Administrator - Real Estate Brokerage Support Location: Dubai, United Arab Emirates Industry: Real Estate Function: Administrative Support Experience: Previous administration, reception, sales coordination, or customer service experience preferred Job Type: Full-time

Position Overview Administrator - Real Estate Brokerage Support in Dubai, United Arab Emirates is a Real Estate opportunity for an organized and client-focused professional with experience in front office operations, administration, sales support, document management, and customer service. Azizi Developments is hiring an Administrator to support its expanding real estate brokerage division by managing reception activities, assisting clients and visitors, maintaining accurate brokerage records, and providing day-to-day administrative support to sales teams. The role combines front-desk responsibilities with brokerage coordination, requiring strong communication, careful document handling, accurate record maintenance, and the ability to manage multiple priorities in a fast-paced property sales environment.

Job Details Country: United Arab Emirates City: Dubai Industry: Real Estate Function: Administrative Support Salary: 6000-9000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context The Administrator supports both the client-facing and operational needs of the brokerage division. As one of the first points of contact for property buyers, investors, business partners, and visitors, the role helps create a professional and welcoming experience while ensuring enquiries are directed efficiently to the appropriate sales or management team. Behind the front desk, the Administrator keeps brokerage activity organized through accurate documentation, data entry, filing, scheduling, tracker maintenance, and follow-up. Reliable administration helps Property Consultants and Sales Managers remain focused on client engagement, property transactions, and revenue-generating activities.

Key Responsibilities

• Manage the reception desk and maintain a professional, organized, and welcoming front-office environment.
• Greet property buyers, investors, business partners, clients, and other visitors courteously.
• Identify visitor requirements and direct them to the appropriate Property Consultant, Sales Manager, or department.
• Answer incoming telephone calls professionally and screen or transfer enquiries as required.
• Provide basic information to visitors and callers while referring specialized property or sales enquiries to the relevant team.
• Coordinate visitor appointments and maintain meeting room schedules.
• Prepare meeting spaces before client appointments, internal discussions, or presentations where required.
• Receive incoming documents, correspondence, packages, and courier deliveries.
• Coordinate outgoing documents and courier requirements while maintaining appropriate records.
• Provide daily administrative support to brokerage managers, sales teams, and Property Consultants.
• Prepare and organize documents, reports, trackers, presentations, and administrative records.
• Perform accurate data entry across relevant client, property, lead, and sales records.
• Maintain structured electronic and physical filing systems.
• Scan, print, copy, file, and archive documents according to business requirements.
• Draft routine emails, letters, notices, and internal correspondence when requested.
• Maintain document accuracy and ensure outdated or incomplete information is identified for correction.
• Assist with scheduling meetings, appointments, internal reviews, and brokerage activities.
• Maintain office supply levels and coordinate replenishment of administrative materials.
• Support Property Consultants with documentation required for property sales and client follow-up.
• Assist Sales Managers with administrative coordination and reporting requirements.
• Maintain updated records for clients, leads, properties, and brokerage activity.
• Support preparation of property forms, sales presentations, marketing materials, and supporting documentation.
• Follow up with sales personnel regarding outstanding documents, approvals, signatures, and administrative requirements.
• Assist with property listing updates when assigned.
• Verify that listing information and supporting records remain current and properly organized.
• Maintain administrative trackers covering pending actions, documents, approvals, and requests.
• Provide clear status updates when management requires visibility of outstanding items.
• Coordinate administrative requirements with Sales, Marketing, Finance, HR, and other internal departments.
• Follow up with relevant teams to ensure pending requests and approvals move forward.
• Support property launches, sales events, brokerage meetings, and client-facing activities.
• Help prepare documents, visitor lists, presentations, or logistical requirements for brokerage events.
• Maintain confidentiality when handling client, employee, financial, commercial, or sales-related information.
• Maintain professional communication with senior executives, investors, property buyers, and internal stakeholders.
• Ensure all administrative records are accurate, organized, and accessible to authorized personnel.
• Perform additional front-office and administrative duties assigned by management.

Ideal Profile

• Bachelor 's degree or another relevant educational qualification.
• Previous experience in administration, reception, front office, sales coordination, or customer service is preferred.
• Experience within Real Estate, property brokerage, or a sales-driven environment is an advantage.
• Excellent written and spoken English.
• Strong knowledge of Microsoft Excel.
• Proficient in Microsoft Word.
• Comfortable preparing presentations using Microsoft PowerPoint.
• Working knowledge of Microsoft Outlook for email, calendars, and meeting coordination.
• Strong communication and interpersonal skills.
• Professional and presentable approach when interacting with clients and visitors.
• Excellent organizational ability with confidence managing several tasks simultaneously.
• Strong attention to detail when handling documents, records, data, and sales information.
• Able to maintain accurate filing systems and administrative trackers.
• Comfortable interacting with investors, senior executives, Property Consultants, and Sales Managers.
• Proactive in following up on outstanding actions instead of waiting for repeated instructions.
• Dependable when handling time-sensitive administrative requirements.
• Able to work efficiently within a busy real estate brokerage environment.
• High level of discretion and confidentiality when dealing with sensitive information.

Skills Set

• Administrative Support
• Front office operations
• Reception
• Real estate brokerage
• Sales coordination
• Brokerage administration
• Customer service
• Client handling
• Investor coordination
• Telephone etiquette
• Call screening
• Meeting coordination
• Appointment scheduling
• Document management
• Data entry
• Electronic filing
• Physical filing
• Records management
• Property documentation
• Property listings
• Lead records
• Sales records
• Administrative trackers
• Internal coordination
• Courier management
• Office supplies
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Email correspondence
• Presentation support
• Property launch support
• Event coordinationMultitasking
• Confidential information management

Why Join Us

This position provides broad exposure to both front-office operations and the commercial environment of a growing Dubai real estate brokerage. The Administrator will work directly with clients, investors, Property Consultants, Sales Managers, and corporate departments, creating practical experience across brokerage administration, customer interaction, documentation, and sales support. For professionals seeking long-term growth in the Real Estate sector, the role offers a strong foundation for progression into senior administration, sales coordination, brokerage operations, client relations, or property sales support positions within an expanding development organization.

About the Company

Azizi Developments is a Dubai-based private real estate developer with a growing portfolio of residential, commercial, hospitality, and destination projects across the United Arab Emirates. Alongside its development activities, the company continues to expand its brokerage and corporate operations, supported by teams focused on sales performance, customer value, operational efficiency, and long-term growth.