Personal Assistant

Apparel Group; Dubai; On-site; AED 360,000 - 600,000; Full time

Job summary

Apparel Group in Dubai is seeking an experienced Executive Assistant to support the Chairwoman with calendar management, travel logistics, and confidential administration.

You will coordinate meetings, screen requests, arrange domestic and international travel, and maintain orderly documents while ensuring discreet handling of sensitive information.

This role partners with senior leadership and requires strong MS Office/Google Workspace skills and trusted governance in a fast-paced environment.

Qualifications

• 3–7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders.
• Experience supporting board-level or CXO roles preferred.
• Proficiency in MS Office / Google Workspace and scheduling tools.

Responsibilities

• Manage the Chairwoman's calendar, appointments and meeting schedules.
• Coordinate travel, visas, accommodation, and ground transport for meetings and events.
• Serve as coordination point between the Chairwoman, boards and external stakeholders.
• Handle confidential information with discretion and ensure secure filing and document storage.
• Support planning of key meetings and maintain action-item trackers and meeting materials.

Skills

Calendar management

Discretion

Stakeholder coordination

Tools

MS Office / Google Workspace

Scheduling tools

Job description

Job Description:

Job Purpose

The role focuses on calendar management, travel coordination, logistics, stakeholder coordination, and strict confidentiality, enabling effective time and priority management.

How You Will Make An Impact (Key Responsibilities)

• Calendar & Desk Management
  • Manage the Chairwoman’s calendar, appointments, and meeting schedules
  • Coordinate internal and external meetings, ensuring optimal sequencing and time utilization
  • Screen calls, emails, and meeting requests; prioritize and route appropriately
  • Maintain the Chairwoman’s desk, documents, and records in an organized and accessible manner
• Travel & Logistics Management
  • Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation
  • Prepare travel itineraries and ensure all logistics are aligned ahead of travel
  • Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements
  • Act as the point of contact for last‑minute changes and contingencies
• Stakeholder Coordination
  • Serve as the coordination point between the Chairwoman and internal teams, Board members’ offices, and external stakeholders
  • Manage communication flow and follow‑ups with professionalism and discretion
  • Ensure timely coordination with the CEO’s office, leadership team, and support functions as required
  • Handle sensitive and confidential information with absolute discretion
  • Ensure secure handling, storage, and sharing of documents and information
  • Exercise caution and judgment in managing access to the Chairwoman and her information 4. Planning & Administrative Support
• Planning & Administrative Support
  • Support planning of key meetings, events, and schedules
  • Track action items and ensure follow-ups are completed
  • Assist with preparation and collation of meeting materials, presentations, and documents
  • Maintain accurate records and filing systems .

Qualifications & Skills

• 3–7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders
• Experience Supporting Board-level Or CXO Roles Preferred
• Proficiency in MS Office / Google Workspace and scheduling tools