Personal assistant

Yousuf algaz partners; Dubai; On-site; AED 78,000 - 145,000; Full time

Job summary

Yousuf algaz partners is seeking a highly organized Personal Assistant to provide comprehensive administrative and lifestyle management support to an executive in Dubai. You will manage schedules, coordinate travel, handle confidential communications, and maintain filing systems.

The ideal candidate has proven PA/EA experience, a bachelor’s degree, and excellent English communication skills (Arabic optional).

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.

Responsibilities

• Manage and maintain complex calendars, schedule appointments, and coordinate meetings, travel arrangements, and itineraries.
• Handle confidential correspondence, manage emails, phone calls, and draft professional communications on behalf of the executive.
• Organize and maintain digital and physical filing systems, documents, and records.
• Coordinate personal and professional errands, household management tasks, and special projects as needed.
• Prepare expense reports, track invoices, and assist with basic financial or administrative record-keeping.
• Act as a reliable point of contact for internal and external stakeholders, ensuring prompt and polite communication.

Skills

Organizational skills

Time management

Communication

Discretion

Arabic (optional)

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Calendar apps

Email management

Job description

Job Description

We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive administrative and lifestyle management support. The ideal candidate will be a detail-oriented problem solver who can seamlessly manage day-to-day tasks, coordinate schedules, and handle communications with professionalism and efficiency.

Key Responsibilities

• Manage and maintain complex calendars, schedule appointments, and coordinate meetings, travel arrangements, and itineraries.
• Handle confidential correspondence, manage emails, phone calls, and draft professional communications on behalf of the executive.
• Organize and maintain digital and physical filing systems, documents, and records.
• Coordinate personal and professional errands, household management tasks, and special projects as needed.
• Prepare expense reports, track invoices, and assist with basic financial or administrative record-keeping.
• Act as a reliable point of contact for internal and external stakeholders, ensuring prompt and polite communication.

Requirements

Experience: Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.

Education

Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Skills

• Exceptional organizational, time-management, and multi-tasking abilities.
• Strong verbal and written communication skills in both English (and Arabic, if applicable).
• Proficiency with office productivity tools (Microsoft Office Suite, Google Workspace, calendar apps, and email management).
• High level of integrity, discretion, and confidentiality when handling sensitive information.

Attributes

Proactive, adaptable, detail-oriented, and able to work independently under minimal supervision.