People & Culture Coordinator: Engagement & Onboarding

Rixos Hotels Gulf; Abu Dhabi; In loco; AED 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Discounted rates for staff

Learning programs and Academies

Career growth opportunities

CSR initiatives Planet 21

Descrizione del lavoro

Rixos Premium Saadiyat Island is seeking an experienced People & Culture administrator to support employee lifecycle processes, maintain accurate HR records, and assist with onboarding and offboarding procedures.

You will organize CVs, respond to inquiries, prepare HR documents, and coordinate with managers and government relations for contract documentation. A strong sense of confidentiality and teamwork is essential.

Competenze

• Previous administration or People & Culture experience required
• Computer literate in Microsoft Window applications required, knowledge of Oasys is a plus
• University/College degree in a related discipline an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities, with a flexible attitude
• Strong work ethics and confidentiality
• Highly responsible, trustworthy and reliable
• Ability to work cohesively as part of a team, ability to display empathy at all times
• Open-minded, ready to assist outside of the working hours/days if anything occurs or if any event to attend

Mansioni

• Answer employee questions and provide support when needed, and refer any sensitive or complex matters to the People & Culture reporting line.
• Organize CVs and keep the candidate database updated.
• Support managers with employee-related requests.
• Prepare invoices and other P&C documents.
• Follow up on P&C requests with other departments.
• Create employee files and make sure all required documents are complete.
• Follow up on missing employee documents.
• Update employee information in P&C systems and files, including contact details, bank accounts, IDs, certificates, and other documents.
• Keep all employee files safe, organized, and confidential.
• Prepare employee letters and job offers using approved templates.
• Coordinate employee contracts and required documents with the Government Relations Officer.
• Support the onboarding process for new employees and make sure all required documents and onboarding checklists are completed.
• Support the offboarding process, including employee clearance and required documents.
• Follow up on probation periods, contract expiry dates, ID expiry dates, municipality cards, first aid certificates, and other important dates.
• Prepare a monthly report of upcoming expiry dates and share it with the People & Culture Manager.
• Support attendance-related matters, including following up on employee attendance concerns and reporting any issues to the People & Culture Manager.
• Help with P&C communications, including employee announcements, notices, memos, and other internal communications.
• Support employee engagement activities, including employee surveys, recognition activities, birthdays, national days, international events, and monthly or quarterly celebrations.
• Suggest ideas and activities to improve employee engagement and employee experience.
• Help organize employee activities and maintain a positive working environment.
• Keep employee locker records updated and ensure the information is properly recorded.
• Follow up on employee cafeteria feedback, suggestions, and complaints and share them with the relevant department.
• Update employee notice boards and make sure the information is current.
• Maintain files for casual labor companies, including employee IDs, attendance sheets, and invoices.
• Support the Government Relations team by preparing and organizing employee documents when required.
• Support other P&C activities and projects as assigned.
• Maintain strict confidentiality of all employee information and documents.
• Ensure all P&C activities follow hotel policies, procedures, and company standards.
• Perform any other tasks assigned by the People & Culture Manager.

Conoscenze

Previous admin/People & Culture exp

Microsoft Windows

Oasys

Excellent communication

Organizational skills

Confidentiality

Team player

Empathy

Willingness to work outside hours

Formazione

University/College degree in related field

Strumenti

Microsoft Windows

Oasys

Descrizione del lavoro

Rixos Premium Saadiyat Island is seeking an experienced People & Culture administrator to support employee lifecycle processes, maintain accurate HR records, and assist with onboarding and offboarding procedures.

You will organize CVs, respond to inquiries, prepare HR documents, and coordinate with managers and government relations for contract documentation. A strong sense of confidentiality and teamwork is essential.