People and Culture Coordinator

Accor; Abu Dhabi; Sur place; AED 84 000 - 144 000; Plein temps

Résumé du poste

Accor in Abu Dhabi seeks a People & Culture Administrator to support onboarding, employee files, and P&C processes. You will coordinate contracts, documents, and communications, while maintaining confidentiality and accuracy across systems.

You will organize CVs, assist managers, prepare letters, manage attendance, and assist with benefits programs, ensuring compliance with hotel policies and corporate standards.

Qualifications

• Previous administration experience in People & Culture or similar role.
• Excellent communication and organizational skills.
• Strong interpersonal and problem solving abilities, with a flexible attitude.
• Highly responsible, trustworthy and reliable.
• Ability to work cohesively as part of a team and stay calm under pressure.

Responsabilités

• Answer employee questions and provide support; refer sensitive matters to People & Culture.
• Organize CVs and keep the candidate database updated.
• Support managers with employee-related requests.
• Prepare invoices and other P&C documents.
• Follow up on P&C requests with other departments.
• Create employee files and ensure all required documents are complete.
• Follow up on missing employee documents.
• Update employee information in P&C systems and files.
• Keep employee files confidential and organized.
• Prepare employee letters and job offers using templates.
• Coordinate employee contracts and required documents with Government Relations Officer.
• Support onboarding process for new employees and ensure onboarding checklists are completed.
• Support offboarding process including employee clearance.
• Follow up on probation periods, expiry dates, and other important dates.
• Prepare monthly expiry date reports for P&C Manager.
• Support attendance-related matters and report issues to P&C Manager.
• Assist P&C communications and employee engagement activities.
• Suggest ideas to improve employee engagement and experience.
• Help organize employee activities and maintain a positive environment.
• Maintain employee locker records and update records.
• Address cafeteria feedback with relevant departments.
• Update notice boards and keep information current.
• Maintain files for casual labor companies.
• Assist Government Relations with employee documents.
• Support other P&C activities as assigned.

Connaissances

Communication

Organizational skills

Interpersonal skills

Problem solving

Confidentiality

Team player

Formation

University degree

Outils

MS Windows

Oasys

Description du poste

Job Description:

Company Description

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com

Do what you love, care for the world, dare to challenge the status quo!

#BELIMITLESS

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

What’s in it for you:

• Employee benefit card offering discounted rates in Accor worldwide.
• Learning programs through our Academies.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

Job Description

• Answer employee questions and provide support when needed, and refer any sensitive or complex matters to the People & Culture reporting line.
• Organize CVs and keep the candidate database updated.
• Support managers with employee-related requests.
• Prepare invoices and other P&C documents.
• Follow up on P&C requests with other departments.
• Create employee files and make sure all required documents are complete.
• Follow up on missing employee documents.
• Update employee information in P&C systems and files, including contact details, bank accounts, IDs, certificates, and other documents.
• Keep all employee files safe, organized, and confidential.
• Prepare employee letters and job offers using approved templates.
• Coordinate employee contracts and required documents with the Government Relations Officer.
• Support the onboarding process for new employees and make sure all required documents and onboarding checklists are completed.
• Support the offboarding process, including employee clearance and required documents.
• Follow up on probation periods, contract expiry dates, ID expiry dates, municipality cards, first aid certificates, and other important dates.
• Prepare a monthly report of upcoming expiry dates and share it with the People & Culture Manager.
• Support attendance-related matters, including following up on employee attendance concerns and reporting any issues to the People & Culture Manager.
• Help with P&C communications, including employee announcements, notices, memos, and other internal communications.
• Support employee engagement activities, including employee surveys, recognition activities, birthdays, national days, international events, and monthly or quarterly celebrations.
• Suggest ideas and activities to improve employee engagement and employee experience.
• Help organize employee activities and maintain a positive working environment.
• Keep employee locker records updated and ensure the information is properly recorded.
• Follow up on employee cafeteria feedback, suggestions, and complaints and share them with the relevant department.
• Update employee notice boards and make sure the information is current.
• Maintain files for casual labor companies, including employee IDs, attendance sheets, and invoices.
• Support the Government Relations team by preparing and organizing employee documents when required.
• Support other P&C activities and projects as assigned.
• Maintain strict confidentiality of all employee information and documents.
• Ensure all P&C activities follow hotel policies, procedures, and company standards.
• Perform any other tasks assigned by the People & Culture Manager.

Qualifications

• Previous administration or People & Culture experience required
• Computer literate in Microsoft Window applications required, knowledge of Oasys is a plus
• University/College degree in a related discipline an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities, with a flexible attitude
• Strong work ethics and confidentiality
• Highly responsible, trustworthy and reliable
• Ability to work cohesively as part of a team, ability to display empathy at all times
• Ability to focus attention on heartists needs, remaining calm and courteous at all times
• Open-minded, ready to assist outside of the working hours/days if anything occurs or if any event to attend

Additional Information

Your team and working environment:

• Rixos Premium Saadiyat Island is a unique resort; where exclusivity and luxury define every experience, every time. Our luxurious family getaway is located on the pristine beach of Saadiyat Island with its clear blue waters and fine white sands overlooking the Arabian Gulf.

Are you ready to put your heart at the center of everything that you do? If so, then join our team of Heartists at Rixos Premium Saadiyat Island, every day, we look for opportunities to engage on a personal & meaningful way with our guests and each other. We deliver heartfelt hospitality in an environment that is engaging, enthusiastic and professionally rewarding

Requirements

• Job-Category: Talent & Culture
• Job Type: Permanent
• Job Schedule: Full-Time