Parts Coordinator- ID 35332

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 40,000 - 70,000; Full time

Job summary

NADIA Recruitment & Management Consultants is recruiting for a Parts Coordinator for a multinational manufacturing company based in Jebel Ali, Dubai. The role blends warehouse operations with customer-facing and administrative duties to ensure parts supply, accuracy, and service. You will join a small regional team, report to the Parts Operation Supervisor, and support parts, service, and warranty activities while liaising with suppliers and customers.

Qualifications

• Ability to work independently and take initiative.
• Comfortable with manual handling.
• Experience in spare parts sales or coordination in vehicle/equipment industries.
• Proficient in Microsoft Office.
• Experience using CRM systems.
• Strong organizational skills.
• Excellent spoken and written English.
• Good numeracy and attention to detail.
• Technical understanding of vehicle components is an advantage.
• Valid UAE driving licence an advantage.

Responsibilities

• Oversee day-to-day warehouse operations including goods receiving, stock control, picking, packing, and shipping.
• Coordinate with customers to identify, quote, and supply spare parts.
• Manage supplier coordination and shipping documentation.
• Assist with aftersales and warranty-related tasks.
• Maintain accurate warehouse records and documentation.

Skills

Microsoft Office

CRM systems

English communication

Organisational skills

Numeracy

Attention to detail

Technical knowledge

Driving licence

Tools

CRM software

Job description

Job Summary

Our client, a multinational manufacturing company based in Jebel Ali Dubai is looking for a Parts Coordinator. The Parts Coordinator plays a key role in our aftersales operation, combining warehouse management with customer-facing and administrative responsibilities. This position is central to ensuring efficient parts supply, inventory accuracy, and high levels of customer service. Working as part of a small regional team, you will report directly to the Parts Operation Supervisor and support the wider business across parts, service, and warranty activities.

Key Responsibilities

• Warehouse Operations
  • Overall responsibility for day-to-day warehouse operations, including:
    • Goods receiving
    • Stock control and inventory accuracy
    • Picking, packing, and shipping of spare parts
    • Shipment coordination
    • General upkeep and organisation of the warehouse
• Parts & Customer Support
  • Liaise with customers to identify, quote, and supply spare parts according to their requirements
  • Coordinate and resolve technical parts enquiries with support from product specialists where required
  • Prepare quotations and issue invoices
  • Place purchase orders with suppliers and monitor order progress
• Logistics & Supplier Coordination
  • Communicate with suppliers regarding order confirmations, shipments, and follow-ups
  • Prepare shipping and customs documentation
  • Liaise with headquarters and factories in The Netherlands and Malaysia
• Warehouse Operations
  • Assist where required in the day-to-day warehouse operations, including: Goods receiving
  • Stock control and inventory accuracy
  • Picking, packing, and shipping of spare parts
  • Shipment coordination
  • General upkeep and organisation of the warehouse
• Administration & Support
  • Maintain accurate records, filing, and documentation
  • Coordinate with service partners for aftersales activities when required
  • Support the aftersales team with warranty and service-related tasks
  • Carry out general duties required to support the efficient running of the business

Requirements

• Ability to work independently, adapt quickly, and take initiative
• Comfortable with manual handling and the physical demands of a warehouse environment
• Previous experience in spare parts sales or coordination within the vehicle or equipment industry (commercial, industrial, construction, or passenger vehicles)
• Proficient in Microsoft Office applications
• Experience using CRM systems
• Strong organisational skills with the ability to prioritise customer enquiries
• Excellent spoken and written English
• Good numeracy and attention to detail
• Technical understanding of vehicle components is an advantage
• Valid UAE driving licence an advantage