Spare Parts & Procurement Executive

MILELE MOTORS FZE; Dubai; On-site; AED 45,000 - 56,000; Full time

Job summary

MILELE MOTORS FZE in Dubai, UAE, seeks a Spare Parts & Procurement Executive to ensure efficient procurement, timely orders, and strong vendor relationships. You will coordinate with QC, manage invoices, and conduct field visits to verify parts and quality.

The role requires at least 1 year in vehicle-related procurement, a relevant bachelor's degree, and solid organizational and communication skills to support cross-departmental workflows.

Qualifications

• Bachelor's degree in Supply Chain, Business Administration, or related field.
• Minimum 1 year of experience in vehicle-related or spare parts procurement.

Responsibilities

• Purchase Order Management: Prepare, process, and follow up on purchase orders to ensure timely procurement and delivery.
• Coordination with QC Department: Collaborate with Quality Control to ensure inspection reports are completed and shared promptly.
• Invoice and Vendor Management: Handle supplier invoices, maintain accurate records, and foster strong relationships with vendors.
• Field Visits: Conduct supplier and market visits to verify parts, assess quality, and resolve on-site issues as required.
• Preliminary Quality Checks: Assist with initial quality control assessments prior to formal QC inspections.
• Market Research and Development: Regularly visit local markets to identify new suppliers, negotiate pricing, and monitor parts availability.
• Interdepartmental Coordination: Work with Finance, Stores, and Project departments to streamline workflows.
• Backup Support: Serve as a secondary support resource during absences or high-demand periods.
• Compliance and Documentation: Ensure procurement activities comply with policies and regulations, maintaining documentation.

Skills

Interpersonal skills

Vehicle parts knowledge

Attention to detail

Organizational skills

Education

Bachelor's degree in Supply Chain or related field

Job description

Dubai, United Arab Emirates Warehouse & Operations

AED 4,000.00 - 5,000.00 (United Arab Emirates Dirham)

About the job Spare Parts & Procurement Executive

Job Purpose:
To ensure operational efficiency and effectively support the growing needs of the Spare Parts Procurement Department through timely purchasing, coordination, and supplier management.

Key Duties and Responsibilities:

Purchase Order Management: Prepare, process, and follow up on purchase orders to ensure timely procurement and delivery.

Coordination with QC Department: Collaborate closely with the Quality Control team to ensure inspection reports are completed and shared promptly.

Invoice and Vendor Management: Handle supplier invoices, maintain accurate records, and foster strong relationships with vendors.

Field Visits: Conduct supplier and market visits to verify parts, assess quality, and resolve on-site issues as required.

Preliminary Quality Checks: Assist with initial quality control assessments prior to formal QC inspections.

Market Research and Development: Regularly visit local markets to identify new suppliers, negotiate pricing, and monitor parts availability.

Interdepartmental Coordination: Work collaboratively with Finance, Stores, and Project departments to streamline workflows and remove operational bottlenecks.

Backup Support: Serve as a secondary support resource for the department during absences, emergencies, or high-demand periods.

Compliance and Documentation: Ensure all procurement activities comply with company policies, procedures, and relevant regulations, maintaining accurate documentation.

Skills and Competencies:

Strong interpersonal and communication skills

Good understanding of vehicle components and spare parts

Attention to detail and ability to manage multiple priorities

Strong organizational and problem-solving skills

Qualifications and Experience

Education: Bachelor's degree (preferably in Supply Chain, Business Administration, or a related field)

Experience: Minimum 1 year of experience in a vehicle-related or spare parts procurement role