Operations Coordinator

Confidential; Umm Al Quwain; Hybrid; AED 60,000 - 90,000; Full time

Job summary

Confidential, an established natural stone manufacturer with a factory in Umm Al Quwain and an office in Dubai, seeks an organised Operations Coordinator/Administrator to ensure smooth movement of customer orders from quotation to delivery.

You will link clients, the factory, suppliers, drivers and installation teams, ensuring nothing falls through the cracks and providing regular operational updates.

Qualifications

• Strong written and spoken English
• Organized, detail-oriented, able to work independently
• Familiar with MS Office (Excel, Word, Outlook) and basic ERP/inventory tools

Responsibilities

• Prepare quotations, sales orders, LPOs / purchase orders, invoices and delivery notes
• Coordinate customer orders, production schedules, stock availability and deliveries between the Umm Al Quwain factory and Dubai
• Maintain accurate customer, supplier, inventory and production records
• Follow up with clients, suppliers, drivers and installation teams, and give clients timely order updates
• Prepare daily and weekly operational reports
• Organise company documentation and confidential information, and support management with admin tasks

Skills

English proficiency

Organizational skills

Independent worker

Tools

Excel

Word

Outlook

ERP / Inventory system (Odoo, SAP, Tally, Zoho)

Job description

Our client is an established natural stone manufacturer with a factory in Umm Al Quwain and an office in Dubai. They are looking for an organised Operations Coordinator / Administrator to keep customer orders moving smoothly from quotation to delivery.

You will be the link between clients, the factory, suppliers, drivers and installation teams, and you will make sure nothing falls through the cracks.

Key responsibilities

• Prepare quotations, sales orders, LPOs / purchase orders, invoices and delivery notes
• Coordinate customer orders, production schedules, stock availability and deliveries between the Umm Al Quwain factory and Dubai
• Maintain accurate customer, supplier, inventory and production records
• Follow up with clients, suppliers, drivers and installation teams, and give clients timely order updates
• Prepare daily and weekly operational reports
• Organise company documentation, correspondence and administrative records, and handle confidential information with care
• Support management with other reasonable administrative and operational tasks related to the role

Requirements

• Previous UAE operations, administration or sales coordination experience (1–5 years)
• Hands-on experience preparing quotations, LPOs, invoices and delivery notes
• Experience coordinating orders, stock or deliveries
• Strong written and spoken English
• Good command of Microsoft Office, especially Excel, Word and Outlook
• Organized, detail-oriented and able to work independently
• Willing to work between Umm Al Quwain and Dubai

Preferred

• Background in manufacturing, construction, interior fit-out, joinery or building materials (natural stone, marble or granite is a plus)
• Valid UAE driving license
• Experience with an ERP or inventory system (Odoo, SAP, Tally, Zoho or similar)
• Experience working with drivers, installers or site teams