Operations & Administrative Coordinator

The House of Ads Marketing & PR L.L.C; Dubai; On-site; AED 56,000 - 89,000; Full time

Benefits offered by this job

Collaborative environment

Internal training

Career growth

Operational exposure

Job summary

The House of Ads Marketing PR in Dubai is seeking a highly organized Junior Operations Coordinator to support daily operations. You will coordinate tasks, production schedules, and client communications to keep projects moving on time.

The role offers practical training on internal systems, exposure to a fast-paced marketing environment, and long‑term career growth. Fluency in Arabic and good English are essential, with 1–3 years of relevant experience preferred.

Qualifications

• 1–3 years of experience in operations coordination, administration, or project coordination.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple tasks, priorities and deadlines.
• Strong follow-up skills and ability to work independently.
• Proficiency in Microsoft Office, Google Workspace and collaboration tools.

Responsibilities

• Operations Task Coordination: monitor workflows, track deadlines and update stakeholders.
• Production Content Coordination: schedule filming, coordinate edits and deliverables.
• Administrative Client Support: handle invoicing, payments follow-ups and client requests.

Skills

Organizational skills

Attention to detail

Multi-tasking

Follow-up

Communication skills

MS Office

Google Workspace

Project management

Client communication

Delivery & follow-through

Tools

ClickUp

Asana

Trello

Job description

The House of Ads Marketing PR is looking for a highly organized proactive and detail-oriented Junior Operations Coordinator to support our daily operations in Dubai.

Key Responsibilities

• Operations Task Coordination Monitor daily workflows and follow up with team members to ensure tasks are completed on time Track project deadlines deliverables and pending tasks using our project management system Coordinate internal meetings client appointments and production schedules Identify delays communicate operational issues and elevate unresolved matters to management Maintain organized records operational reports and task updates
• Production Content Coordination Coordinate filming schedules production appointments and team availability Follow up with the creative team on video editing graphic design and content delivery deadlines Monitor content publishing schedules and ensure approved materials are published on time Coordinate logistical requirements for production activities
• Administrative Client Support Prepare and send approved invoices through the company's invoicing system Follow up professionally with clients regarding outstanding payments and invoice-related inquiries Track payment statuses and provide regular updates to management Monitor employee attendance leave requests and administrative records Coordinate office supplies purchases and basic administrative requirements Follow up on client requests and ensure they are directed to the appropriate team member

Language Requirements:

Fluent Arabic and good English communication skills are essential.

Requirements:

• 1–3 years of experience in operations coordination, administration, project coordination, or a similar role.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple tasks, priorities, and deadlines simultaneously.
• Strong follow‑up skills and the ability to work independently without constant supervision.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, Excel, Google Workspace, and digital collaboration tools.
• Familiarity with project management systems such as ClickUp, Asana, Trello, or similar platforms is an advantage.
• Experience with invoicing systems and basic administrative payment follow‑ups is an advantage.
• Professional communication skills when dealing with clients and internal teams.
• A proactive attitude, strong sense of responsibility, and willingness to learn.
• Previous experience in a marketing agency, advertising agency, or creative production environment is a plus, but not mandatory.

What We Offer:

• A collaborative and supportive working environment.
• Practical training on our internal systems and workflows.
• Opportunities to develop operational and project coordination skills.
• Exposure to the daily operations of a growing marketing and creative agency.
• Long‑term career growth opportunities.

Job Details:

Location: Dubai, UAE

Employment Type: Full‑Time

Work Arrangement: On‑Site

We are looking for someone who takes ownership, follows through on responsibilities, and enjoys bringing structure and organization to a fast‑paced working environment.