Junior Operations Coordinator

The House of Ads Marketing & PR L.L.C; Abu Dhabi; Presencial; AED 78.000 - 123.000; Tempo integral

Benefícios oferecidos por esta vaga

Structured training

Career growth

Professional development

Creative environment

Resumo da vaga

The House of Ads Marketing & PR L.L.C in Dubai is seeking a Junior Operations Coordinator to organize daily workflows, coordinate internal tasks, and ensure timely delivery. The role involves supporting administrative and financial tasks, scheduling, and social media publishing across client projects.

The ideal candidate is highly organized, detail-oriented, eager to learn, and willing to take ownership of responsibilities. Training on internal systems will be provided.

Qualificações

• Strong organizational and time-management skills.
• Good written and spoken English.
• Arabic language skills are a plus.
• Experience with basic social media platforms.
• Comfortable using digital tools and learning new software.
• Ability to work independently and follow established procedures.

Responsabilidades

• Coordinate daily tasks and deadlines; monitor progress.
• Prepare and send client invoices; track payments.
• Schedule meetings and manage internal schedules.
• Publish and track social media content; ensure deadlines.
• Maintain organized project and financial records.

Conhecimentos

Organizational skills

Time-management

English proficiency

Arabic (plus)

Communication skills

Problem-solving

Independent worker

Social media basics

Digital tools familiarity

Ferramentas

ClickUp

Google Workspace

Zoho Payroll

Meta Business Suite

Microsoft Excel

Google Sheets

Descrição da vaga

Job description

The House of Ads is a growing marketing and advertising agency based in Dubai.

We are looking for a highly organized, detail-oriented, and proactive Junior Operations Coordinator to support our daily operations, coordinate internal workflows, and ensure tasks are completed efficiently and on time.

No previous agency experience is required. We are looking for someone who is organized, learns quickly, takes ownership of responsibilities, and enjoys keeping things running smoothly.

We provide training on our internal systems and processes.

Key Responsibilities

1. Operations & Task Coordination

• * Monitor daily tasks and deadlines using ClickUp.
• * Follow up with team members to ensure timely completion.
• * Track content production, approvals, and publishing schedules.
• * Maintain organized records of ongoing projects and deliverables.
• * Identify delays and report issues to management.

2. Administrative & Financial Coordination

• * Prepare and send client invoices.
• * Track outstanding invoices and follow up on payments.
• * Maintain organized financial records and payment receipts.
• * Coordinate with the company accounting team.
• * Assist with office supplies, purchasing requests, and administrative tasks.

3. Scheduling & Communication

• * Schedule meetings.
• * Monitor client communication channels and ensure requests are addressed by the responsible team members.
• * Maintain internal schedules and follow-up lists.
• * Support communication between departments.

4. Social Media Publishing Coordination

• * Organize monthly content publishing calendars.
• * Schedule and publish approved social media content.
• * Track published content against agreed client deliverables.
• * Ensure publishing deadlines are consistently met.

Experience with the following tools is an advantage, but not required:

• * ClickUp
• * Google Workspace
• * Zoho Payroll
• * Meta Business Suite

Who We’re Looking For

We value attitude, organization, and reliability more than years of experience.

The ideal candidate:

• * Takes initiative without waiting for constant instructions.
• * Asks the right questions before starting unfamiliar tasks.
• * Follows up consistently without being reminded.
• * Can prioritize multiple responsibilities.
• * Pays attention to small details.
• * Is eager to learn and grow with the company.

Working Hours

Monday – Friday: 10:00 AM – 6:00 PM

Saturday: 10:00 AM – 2:00 PM

Sunday: Off

What We Offer

• * Full-time employment in Dubai.
• * Structured training on company systems and workflows.
• * Supportive and creative working environment.
• * Opportunities for professional development and career growth.
• * Exposure to marketing, advertising, and business operations.

Shortlisted candidates will be required to complete a practical assessment to demonstrate their organizational and problem-solving skills.

Skills

Requirements

• * Strong organizational and time-management skills.
• * Good knowledge of Microsoft Excel or Google Sheets.
• * Comfortable using digital tools and learning new software.
• * Good written and spoken English.
• * Arabic language skills are a plus.
• * Strong attention to detail and ability to manage multiple tasks.
• * Good communication and problem-solving skills.
• * Ability to work independently and follow established procedures.
• * Basic understanding of social media platforms.