Junior Operations Coordinator

The House of Ads Marketing & PR L.L.C; Dubai; Presencial; AED 60.000 - 90.000; Tempo integral

Benefícios oferecidos por esta vaga

Structured training on company systems

Career development opportunities

Creative working environment

Resumo da vaga

The House of Ads Marketing & PR L.L.C, based in Dubai, seeks a highly organized Junior Operations Coordinator to support daily operations, coordinate internal workflows, and ensure tasks are completed efficiently and on time. Training on internal systems is provided, and no prior agency experience is required.

The role involves coordinating tasks in ClickUp, handling invoices, managing publishing calendars, and ensuring smooth collaboration across departments.

Qualificações

• Strong organizational and time-management skills are essential.
• Attention to detail and the ability to manage multiple tasks.
• Excellent written and spoken English; Arabic is a plus.

Responsabilidades

• Monitor daily tasks and deadlines using ClickUp.
• Follow up with team members to ensure timely completion.
• Track content production, approvals, and publishing schedules.
• Maintain organized records of ongoing projects and deliverables.
• Identify delays and report issues to management.
• Prepare and send client invoices.
• Track outstanding invoices and follow up on payments.
• Maintain organized financial records and payment receipts.
• Coordinate with the company accounting team.
• Assist with office supplies, purchasing requests, and administrative tasks.
• Schedule meetings.
• Monitor client communication channels and ensure requests are addressed by the responsible team members.
• Maintain internal schedules and follow-up lists.
• Support communication between departments.
• Organize monthly content publishing calendars.
• Schedule and publish approved social media content.
• Track published content against agreed client deliverables.
• Ensure publishing deadlines are consistently met.

Conhecimentos

Strong organizational skills

Time-management

Attention to detail

Written English

Communication skills

Problem-solving

Independent work

Social media awareness

Ferramentas

ClickUp

Google Workspace

Zoho Payroll

Meta Business Suite

Descrição da vaga

The House of Ads is a growing marketing and advertising agency based in Dubai.

We are looking for a highly organized, detail-oriented, and proactive Junior Operations Coordinator to support our daily operations, coordinate internal workflows, and ensure tasks are completed efficiently and on time.

No previous agency experience is required. We are looking for someone who is organized, learns quickly, takes ownership of responsibilities, and enjoys keeping things running smoothly.

We provide training on our internal systems and processes.

Key Responsibilities

1. Operations & Task Coordination

• Monitor daily tasks and deadlines using ClickUp.


• Follow up with team members to ensure timely completion.


• Track content production, approvals, and publishing schedules.


• Maintain organized records of ongoing projects and deliverables.


• Identify delays and report issues to management.

2. Administrative & Financial Coordination

• Prepare and send client invoices.


• Track outstanding invoices and follow up on payments.


• Maintain organized financial records and payment receipts.


• Coordinate with the company accounting team.


• Assist with office supplies, purchasing requests, and administrative tasks.

3. Scheduling & Communication

• Schedule meetings.


• Monitor client communication channels and ensure requests are addressed by the responsible team members.


• Maintain internal schedules and follow-up lists.


• Support communication between departments.

4. Social Media Publishing Coordination

• Organize monthly content publishing calendars.


• Schedule and publish approved social media content.


• Track published content against agreed client deliverables.


• Ensure publishing deadlines are consistently met.

Experience with the following tools is an advantage, but not required:

• ClickUp


• Google Workspace


• Zoho Payroll


• Meta Business Suite

Who We’re Looking For

We value attitude, organization, and reliability more than years of experience.

The ideal candidate:

• Takes initiative without waiting for constant instructions.


• Asks the right questions before starting unfamiliar tasks.


• Follows up consistently without being reminded.


• Can prioritize multiple responsibilities.


• Pays attention to small details.


• Is eager to learn and grow with the company.

Working Hours

Monday – Friday: 10:00 AM – 6:00 PM

Saturday: 10:00 AM – 2:00 PM

Sunday: Off

What We Offer

• Full-time employment in Dubai.


• Structured training on company systems and workflows.


• Supportive and creative working environment.


• Opportunities for professional development and career growth.


• Exposure to marketing, advertising, and business operations.

Shortlisted candidates will be required to complete a practical assessment to demonstrate their organizational and problem-solving skills.

Skills

Requirements

• Strong organizational and time-management skills.


• Good knowledge of Microsoft Excel or Google Sheets.


• Comfortable using digital tools and learning new software.


• Good written and spoken English.


• Arabic language skills are a plus.


• Strong attention to detail and ability to manage multiple tasks.


• Good communication and problem-solving skills.


• Ability to work independently and follow established procedures.


• Basic understanding of social media platforms.