Onsite Admin & Property Operations Coordinator

Abdulla Al Masaood and Sons Group (AMS Group); Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

Abdulla Al Masaood and Sons Group (AMS Group) in Abu Dhabi is seeking an Admin Assistant to ensure smooth day-to-day operations and provide coordination support in an onsite environment. You will manage documents, invoices, user communications and filing, while supporting colleagues and tenants.

The role requires a Bachelor’s degree and 2+ years in administration, with strong MS Office skills, attention to detail and professional customer service.

Qualifications

• Bachelor's degree and 2+ years in administrative role.
• Strong administrative, organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Attention to detail and accuracy in documents, invoices and records.
• Ability to organize filing systems and manage multiple tasks.
• Knowledge of invoicing, cheque deposits and handling official documents.
• Professional customer service and interpersonal skills.
• Ability to work independently and in a team.
• Discretion with confidential information.
• Good follow-up skills and meeting deadlines.
• Willingness to support facilities management or property-related admin and helpdesk familiarity.

Responsibilities

• Welcome guests, clients, suppliers and visitors professionally.
• Receive documents, invoices and correspondence and distribute promptly.
• Perform daily admin tasks to support office functions and colleagues.
• Distribute official documents and monthly invoices to tenants.
• Assist in preparing proforma invoices and cheque deposits.
• Record daily attendance of technicians and update labour hours data.
• Record monthly water meter readings and capture photos.
• Share official documents by mail.
• Monitor lease agreements and update records.
• Take over helpdesk duties during colleagues' leave.
• Maintain and organize files (reports, invoices, lease agreements).
• Perform additional duties as assigned by management.

Skills

MS Office

Communication

Time management

Attention to detail

Filing & records

Education

Bachelor's degree

Tools

Ticketing systems

Job description

Abdulla Al Masaood and Sons Group (AMS Group) in Abu Dhabi is seeking an Admin Assistant to ensure smooth day-to-day operations and provide coordination support in an onsite environment. You will manage documents, invoices, user communications and filing, while supporting colleagues and tenants.

The role requires a Bachelor’s degree and 2+ years in administration, with strong MS Office skills, attention to detail and professional customer service.