Officer- General Administration

General Civil Aviation Authority; Abu Dhabi; On-site; AED 42,000 - 64,000; Full time

Job summary

General Civil Aviation Authority in Abu Dhabi seeks a versatile administrator to organize and control general administration, visas, vehicles and travel arrangements within the UAE. You will coordinate office space allocations, staff relocations, expenses and petty cash, and manage inbound/outbound correspondence, faxes, emails and posts.

The role also covers events management, visa procedures liaison with PROs in AUH and DXB, driver schedules, vehicle administration and domestic travel bookings

Qualifications

• Unclear seniority for the position.

Responsibilities

• Organize general administration to meet GCAA needs.
• Assist in allocating offices and staff relocations.
• Manage expenses and petty cash; coordinate reimbursements with Finance.
• Handle inbound/outbound correspondence and communications.
• Coordinate events management per proper protocols.
• Support visa procedures and liaise with PROs in AUH/DXB.
• Oversee drivers schedules and vehicle administration.
• Arrange travel and hotel bookings within the UAE.

Job description

Description

General Administration

Arrange organise and control various aspects of the general administration in order effectively meet GCAA needs. Help in allocating necessary offices and spaces whenever required ultimately support the organisation staff with their relocations procedures. Look after the administration expenses and pity cash and coordinate with finance for the proper reimbursement as per GCAA policies and procedures.
Help in undertaking the proper procedures to control the GCAA incoming and out coming correspondences and communication such as the inbound/outbound telephone faxes general posts emailsetc.
Coordinate efforts in order to arrange for GCAA Events management following the proper protocols.

Visas

Support in co-ordination visa procedures at all stages to ensure timely issuance or cancellation; ensure effective and timely liaison with Public Relations Officers (AUH and DXB) in compliance with HR and Finance policies and to meet business requirements

Vehicles

Carry out the administration and activities relating to drivers schedule as well as GCAA vehicles in terms of registration renewals insurance allocation maintenance accident reporting traffic violations transport requests and vehicle allowances

vents and Travel

Proceed with reservation and monitor all travel and hotel bookings requirements (within UAE) effectively to include arrangements for joining employees visitors and official missions

Required Experience:

Unclear Seniority