Administrative Operations Specialist

Al Gahazal Group of Companies; Abu Dhabi; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Gahazal Group of Companies in Abu Dhabi invites a proactive Administrator to join our team. You will handle internal and external communications, coordinate meetings, manage clerical staff, and maintain office records with accuracy.

You will schedule appointments, prepare documents, assist with visas via PRO, coordinate with accounts on timesheets and attendance, and ensure office supplies and assets are tracked. A Bachelor degree and at least 3 years of experience are required.

Qualifications

• Bachelor of Business Administration or related degree.
• Minimum of 3 years experience in the same field.
• High attention to detail.
• Organizational skills and multi tasking.
• Good communication skills.

Responsibilities

• Handle external or internal communication.
• Manage clerical or other administrative staff.
• Organise, arrange and coordinate meetings.
• Schedule meetings or appointments.
• Maintain files, take meeting minutes, send emails, answer phones.
• Arrange employees’ profiles, offer letters, vacation leave, resignation, cancellation, coordinate with agencies for outsourcing of candidates, updating employee records.
• Coordinate with company PRO for visas, tickets, medical leaves, and with PRO for material or parcel collection.
• Coordinate with Accounts Dept. for timesheets and attendance; report irregularities.
• Monitor office consumables and stationeries and office cleanliness.
• Receive and sort incoming parcels and distribute to concerned dept.
• Register or log incoming & outgoing documents.
• Maintain records of assets; monitor new assets and ad hoc duties.

Skills

Communication skills

Organizational skills

Multi-tasking

Attention to detail

Education

Bachelor of Business Administration

Job description

Al Gahazal Group of Companies in Abu Dhabi invites a proactive Administrator to join our team. You will handle internal and external communications, coordinate meetings, manage clerical staff, and maintain office records with accuracy.

You will schedule appointments, prepare documents, assist with visas via PRO, coordinate with accounts on timesheets and attendance, and ensure office supplies and assets are tracked. A Bachelor degree and at least 3 years of experience are required.