Office Operations & Front Desk Coordinator

African Queen Marketing Management; Dubai; On-site; AED 47,000 - 74,000; Full time

Job summary

A proactive and highly organized Receptionist is needed to be the welcoming face of African Queen Marketing Management in Dubai and to run the office operations efficiently.

You will manage a multi-line phone system, coordinate meetings, oversee mail and courier services, and handle procurement of office supplies. Strong vendor relationships and sourcing capabilities will help keep the workplace running smoothly and cost-effectively.

Qualifications

• Minimum 2-3 years of experience in a similar role (Receptionist/Administrative)
• Proven vendor network management experience
• Procurement experience and office budget management
• Tech savvy with Microsoft Office (Outlook, Word, Excel)
• Strong organizational and communication skills, ability to multitask in a fast-paced environment
• English; Russian a plus

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors with a warm, professional welcome
• Manage a multi-line phone system and route inquiries to the appropriate departments
• Coordinate meeting room bookings and arrange catering for events
• Oversee day-to-day office maintenance, vendor contracts, and document management
• Source and vet reliable suppliers, manage procurement of office supplies and inventory
• Assist with onboarding of new staff and travel arrangements as needed

Skills

Excellent organizational skills

Attention to detail

Prioritization

Communication skills

Tools

Microsoft Office Suite

Job description

A proactive and highly organized Receptionist is needed to be the welcoming face of African Queen Marketing Management in Dubai and to run the office operations efficiently.

You will manage a multi-line phone system, coordinate meetings, oversee mail and courier services, and handle procurement of office supplies. Strong vendor relationships and sourcing capabilities will help keep the workplace running smoothly and cost-effectively.