Office Manager - Female only at Golden Ocean Logistics

Golden Ocean Logistics; Dubai; On-site; AED 56,000 - 127,000; Full time

Job summary

Golden Ocean Logistics is seeking an experienced Office Manager in Dubai to maintain smooth day-to-day operations and support admin, HR and finance functions.

The role oversees facilities, vendors, budgets and staff, with duties spanning reception, policy development, scheduling, reporting and events. Fluency in English is required; Tagalog is a plus. This is an in-person, full-time position with travel as needed.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3-5+ years of experience in office management or senior administration.
• Experience with vendor management and budget handling.
• Knowledge of local labour law and government procedures is an advantage.

Responsibilities

• Oversee daily office operations: reception, mail, courier and front-desk activities.
• Develop, put in place and maintain office policies, procedures and filing systems (physical and digital).
• Manage calendars, schedule meetings and coordinate appointments for management.
• Prepare correspondence, reports, presentations and meeting minutes.
• Ensure the office is clean, safe, secure and well maintained.
• Coordinate repairs, maintenance and building management requests.
• Source and negotiate with suppliers and service providers, and manage their contracts.
• Monitor office supplies and equipment, and place orders on time.
• Support onboarding and offboarding: workstation setup, ID/access cards, IT accounts and induction.
• Keep employee records, attendance and leave tracking up to date.
• Coordinate visas, medical insurance and government/PRO transactions.
• Organize staff events, trainings and internal communications.
• Arrange business travel, hotel bookings and visas for staff and visitors.
• Keep trade licenses, permits, insurance policies and lease agreements current.
• Make sure the office meets health, safety and fire regulations.
• Maintain confidentiality of company and employee information.
• Supervise administrative staff such as receptionists, office assistants, cleaners and drivers.
• Assign tasks, monitor performance and provide guidance.

Skills

Leadership

Communication

Time management

Negotiation

Problem solving

English proficiency

Tagalog language

Education

Bachelor's degree in Business Administration

Tools

MS Office

ERP systems

Zoho

SAP

Odoo

Job description

Office Manager

Employment type: Full-time

Reports to: General Manager / Operations Manager

Department: Administration / Operations

Location: Dubai, DU, AE.

Candidate requirement: Female only.

Job Description

The Office Manager keeps day-to-day office operations running smoothly. The role covers administrative support, facilities, vendors, budgets and a well-organized, productive workplace for all staff.

Office Administration

• Oversee daily office operations, including reception, mail, courier and front-desk activities
• Develop, put in place and maintain office policies, procedures and filing systems (physical and digital)
• Manage calendars, schedule meetings and coordinate appointments for management
• Prepare correspondence, reports, presentations and meeting minutes

Facilities & Vendor Management

• Make sure the office is clean, safe, secure and well maintained
• Coordinate repairs, maintenance and building management requests
• Source and negotiate with suppliers and service providers, and manage their contracts
• Monitor office supplies and equipment, and place orders on time

Finance & Budget

• Manage the office budget and track expenses
• Process invoices, petty cash and purchase orders, and reconcile them with Finance
• Find cost-saving opportunities without lowering service quality

HR & Staff Support

• Support onboarding and offboarding: workstation setup, ID/access cards, IT accounts and induction
• Keep employee records, attendance and leave tracking up to date
• Coordinate visas, medical insurance and government/PRO transactions where applicable (for example, UAE labour and immigration processes)
• Organize staff events, trainings and internal communications

Travel & Events

• Arrange business travel, hotel bookings and visas for staff and visitors
• Plan and coordinate company meetings, events and client visits

Compliance & Health & Safety

• Keep trade licenses, permits, insurance policies and lease agreements current
• Make sure the office meets health, safety and fire regulations
• Maintain confidentiality of company and employee information

Team Supervision

• Supervise administrative staff such as receptionists, office assistants, cleaners and drivers
• Assign tasks, monitor performance and provide guidance

Qualifications & Experience

• Bachelor's degree in Business Administration or a related field (preferred)
• 3-5+ years of experience in office management or senior administration
• Experience with vendor management and budget handling
• Knowledge of local labour law and government procedures is an advantage

Skills & Competencies

• Advanced MS Office (Excel, Word, Outlook, PowerPoint) or Google Workspace
• Familiarity with ERP, HR or accounting systems (e.g., Zoho, SAP, Odoo)
• Basic bookkeeping and budget tracking
• Document management and record keeping
• Excellent organizational and time-management skills
• Strong written and verbal communication (English required; Arabic is a plus)
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving and sound decision-making
• Negotiation skills
• Leadership and people management
• High attention to detail
• Discretion and integrity with confidential information
• Proactive, resourceful and service-oriented

Key Performance Indicators (KPIs)

• Office running cost kept within budget
• Supplier SLAs met and response times tracked
• Staff satisfaction with office services
• Accuracy and timeliness of admin, HR and finance documentation
• Licenses, contracts and compliance renewed on time

Pay

Pay: AED5,000.00 - AED11,422.10 per month

Additional Requirements

• Female only
• Language: Tagalog (Required)
• License/Certification: UAE Driver Licesnes (Preferred)
• Willingness to travel: 100% (Required)
• Work Location: In person