Dubai Office Manager: Admin, Budget & Facilities (Female)

Golden Ocean Logistics; Dubai; On-site; AED 56,000 - 127,000; Full time

Job summary

Golden Ocean Logistics is seeking an experienced Office Manager in Dubai to maintain smooth day-to-day operations and support admin, HR and finance functions.

The role oversees facilities, vendors, budgets and staff, with duties spanning reception, policy development, scheduling, reporting and events. Fluency in English is required; Tagalog is a plus. This is an in-person, full-time position with travel as needed.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3-5+ years of experience in office management or senior administration.
• Experience with vendor management and budget handling.
• Knowledge of local labour law and government procedures is an advantage.

Responsibilities

• Oversee daily office operations: reception, mail, courier and front-desk activities.
• Develop, put in place and maintain office policies, procedures and filing systems (physical and digital).
• Manage calendars, schedule meetings and coordinate appointments for management.
• Prepare correspondence, reports, presentations and meeting minutes.
• Ensure the office is clean, safe, secure and well maintained.
• Coordinate repairs, maintenance and building management requests.
• Source and negotiate with suppliers and service providers, and manage their contracts.
• Monitor office supplies and equipment, and place orders on time.
• Support onboarding and offboarding: workstation setup, ID/access cards, IT accounts and induction.
• Keep employee records, attendance and leave tracking up to date.
• Coordinate visas, medical insurance and government/PRO transactions.
• Organize staff events, trainings and internal communications.
• Arrange business travel, hotel bookings and visas for staff and visitors.
• Keep trade licenses, permits, insurance policies and lease agreements current.
• Make sure the office meets health, safety and fire regulations.
• Maintain confidentiality of company and employee information.
• Supervise administrative staff such as receptionists, office assistants, cleaners and drivers.
• Assign tasks, monitor performance and provide guidance.

Skills

Leadership

Communication

Time management

Negotiation

Problem solving

English proficiency

Tagalog language

Education

Bachelor's degree in Business Administration

Tools

MS Office

ERP systems

Zoho

SAP

Odoo

Job description

Golden Ocean Logistics is seeking an experienced Office Manager in Dubai to maintain smooth day-to-day operations and support admin, HR and finance functions.

The role oversees facilities, vendors, budgets and staff, with duties spanning reception, policy development, scheduling, reporting and events. Fluency in English is required; Tagalog is a plus. This is an in-person, full-time position with travel as needed.