Office Manager & HR Administrator

Tanqeeb; Dubai; On-site; AED 167,000 - 246,000; Full time

Job summary

JAM Event Services in Dubai is seeking a highly organised Office Manager & HR Administrator for a full-time role. You will oversee office operations while providing high-level HR and administrative support in a fast-paced environment.

The ideal candidate has GCC experience, strong organisational skills, and proficiency with HRIS, MS Office 365, and SharePoint. This on-site position reports to the Finance Director and starts ASAP.

Qualifications

• Experience in office management within GCC (UAE preferred).
• Proven HR administration experience including contracts and onboarding.
• Familiarity with UAE labour regulations and visa processes.
• Proficiency with MS Office, SharePoint and HRIS systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily office operations and maintain a professional work environment.
• Supervise office staff, vendors and service providers (IT, security, maintenance).
• Manage procurement and inventory of office supplies; schedule maintenance.
• Handle building management liaison, licensing, renewals and records.
• Coordinate onboarding/offboarding, desk setup and exit clearance.
• Manage IT setup for new employees and access to company folders.

Skills

Office management

HR coordination

GCC labour laws

Organisational skills

Communication skills

Confidentiality

Problem solving

Independent initiative

Vendor management

Tools

MS Office 365

Excel

SharePoint

HRIS platforms

Job description

JAM Event Services is looking for a highly organised, people-oriented Office Manager & HR Administrator to join our Dubai office on a full-time basis. This is a hands-on role covering all facets of office operations alongside high-level HR and administrative support. It suits someone with prior office management and HR coordination experience who thrives in a fast-paced environment, enjoys multitasking, and can independently juggle a wide range of operational priorities.

Location: Dubai, United Arab Emirates (on-site) Type: Full-time Reports to: Finance Director Start date: ASAP

OFFICE MANAGEMENT

• Ensure the smooth daily running of the office and oversee all administrative functions to maintain an efficient, professional working environment.
• Supervise and coordinate office staff, vendors and service providers including cleaning, IT support, security and maintenance teams.
• Manage procurement and inventory of office supplies.
• Monitor and schedule regular maintenance of office equipment and coordinate repairs or upgrades.
• Oversee utilities and service contracts, ensuring timely renewals and payments.
• Liaise with building management on maintenance, access control, parking allocation and shared facilities.
• Maintain organised records of company licences, trade licences, tenancy agreements and renewal schedules.
• Oversee incoming and outgoing correspondence and manage digital and physical document archiving to company standards.
• Support onboarding and offboarding, including desk setup and exit clearance coordination.
• Handle IT setup for new employees, including software installation and access to company folders on Share Point.
• Act as the point of contact for staff queries relating to administration, logistics and facilities.
• Assist in implementing company-wide administrative policies and standard operating procedures.
• Oversee general office upkeep to maintain a welcoming and tidy workspace.
• Greet and look after guests professionally, manage the front door, receive deliveries and maintain visitor sign-in procedures.
• Maintain strict confidentiality of data, employee information and sensitive company records.
• Handle ad hoc executive support such as flight bookings, business travel and related coordination.

HR ADMINISTRATION

• Oversee the hiring process for new full-time staff members.
• Manage visa processing, work permits and renewals in coordination with the PRO and relevant government authorities.
• Handle core HR documentation including employment contracts, promotion letters and termination notices.
• Maintain and update HR databases, employee records and files in line with company policy and data protection standards.
• Administer the HR software platform, provide employee access and keep records accurate and up to date.

REQUIREMENTS

• Proven experience working within the GCC region, particularly the UAE and KSA.
• Knowledge of UAE and KSA labour law, employment regulations and compliance requirements.
• Experience managing the full employee lifecycle: recruitment, onboarding, contracts, employee relations, performance management and offboarding.
• Solid understanding of work permit, visa, immigration and government relations processes across the GCC.
• Proven experience in office management.
• Excellent organisational and communication skills.
• Strong knowledge of compensation and benefits administration, payroll coordination and workforce planning.
• Experience handling disciplinary matters, grievance procedures and conflict resolution in line with local labour law.
• Proficiency with HRIS platforms and office productivity tools (Microsoft Office 365, Excel, Share Point).
• Experience managing vendors, procurement and facilities.
• Tech-savvy, with a quick aptitude for new systems and apps.
• Comfortable working independently and taking initiative.
• High level of discretion and professionalism in handling confidential information.
• Knowledge of health-and-safety compliance and office best practice.

Please note: candidates who already hold their own UAE residence visa are preferred.