Office Manager & Admin Assistant

HRsource; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading recruitment firm in Dubai is seeking a skilled Office Manager & Admin Assistant to oversee daily operations of the office. The ideal candidate will have proven experience in office management, strong organizational abilities, and excellent communication skills. Responsibilities include managing office procedures, supporting onboarding processes, and ensuring a collaborative workplace environment. Candidates with a Bachelor's degree in Business Administration and proficiency in MS Office are preferred. This is a great opportunity to contribute to a well-organized work environment.

Qualifications

• Proven experience as an Office Manager or in a similar administrative leadership role.
• Strong knowledge of office management procedures and best practices.
• Familiarity with budget management and vendor coordination.

Responsibilities

• Oversee and improve office operations, procedures, and systems.
• Manage office facilities, supplies, and vendor relationships.
• Support onboarding processes and coordinate training.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Leadership qualities

Education

Bachelor’s degree in Business Administration

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Our client is seeking an experienced Office Manager & Admin Assistant to oversee the daily operations of their office and ensure an efficient, well-organized, and welcoming environment. This role requires a hands‑on professional with strong organizational and communication skills who can manage administrative processes, support staff, and keep the office running smoothly.

Key Responsibilities

• Oversee and improve office operations, procedures, and systems to ensure efficiency.
• Manage office facilities, supplies, and vendor relationships while keeping within budget.
• Support onboarding processes; coordinate training and orientation.
• Organize office layouts, allocate space, and ensure smooth day‑to‑day functioning.
• Monitor staff performance, provide feedback, and foster a collaborative workplace.
• Handle scheduling, calendars, and internal communications.
• Coordinate office events, meetings, and team activities.
• Ensure compliance with company policies and relevant regulations.
• Stay updated on organizational changes and provide proactive administrative support.

Requirements

• Proven experience as an Office Manager or in a similar administrative leadership role.
• Strong knowledge of office management procedures and best practices.
• Familiarity with budget management, facilities oversight, and vendor coordination.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent problem‑solving, organizational, and multitasking skills.
• Strong leadership qualities with the ability to motivate and support a team.
• Bachelor’s degree in Business Administration or a related field preferred.