Office Manager

Confidential; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Confidential in Dubai is seeking an organized Office Manager to support senior management and streamline office operations in a fast-paced environment. The role emphasizes tender coordination, business reporting, and cross-department communication to keep projects on track in the Oil & Gas, EPC, and contracting sectors.

Ideal candidates will have strong Excel/Outlook/Word/PowerPoint skills, a UAE base, bilingual fluency in Arabic and English, and experience in administrative and commercial

Qualifications

• Experience in administrative coordination and office operations.
• Strong communication and reporting capabilities.
• Proven ability to support senior management and track actions.

Responsibilities

• Provide administrative and coordination support to senior management.
• Assist with tender submissions, RFQs, proposals, and quotations.
• Track business opportunities and maintain commercial records.
• Coordinate meetings, schedules, and internal communications.
• Prepare reports, presentations, and business documentation.
• Manage correspondence and follow up on commercial and administrative action items.
• Ensure efficient day-to-day office operations.

Skills

Administrative coordination

Communication skills

Organizational skills

Reporting skills

Follow-up skills

Education

Bachelor's degree in Business Administration

Tools

MS Excel

Outlook

Word

PowerPoint

Job description

A well-established company operating in the Oil & Gas, EPC, and General Contracting sector is seeking a highly organized Office Manager to join its team in Dubai. This role is ideal for professionals with strong administrative and commercial coordination experience who can effectively support senior management and contribute to business operations.

The successful candidate will play a key role in coordinating office activities, assisting with tender submissions, preparing business reports and presentations, and ensuring smooth communication across departments. Candidates with experience in engineering, contracting, or oil and gas industries will be highly preferred.

Key Responsibilities:

• Provide administrative and coordination support to senior management.
• Assist with tender submissions, RFQs, proposals, and quotations.
• Track business opportunities and maintain commercial records.
• Coordinate meetings, schedules, and internal communications.
• Prepare reports, presentations, and business documentation.
• Manage correspondence and follow up on commercial and administrative action items.
• Ensure efficient day-to-day office operations.

Requirements:

• Exposure to tenders, RFQs, proposals, quotations, or business development activities.
• Experience in the Oil & Gas, EPC, Engineering, or Contracting sectors is preferred.
• Strong proficiency in Microsoft Excel, Outlook, Word, and PowerPoint.
• Experience in office management, administration, executive support, or commercial coordination.
• Excellent communication, organizational, reporting, and follow-up skills.
• Currently based in the United Arab Emirates.
• Fluency in both Arabic and English.

Strong knowledge of:

• Tender documentation and RFQ processes
• Microsoft Excel, Outlook, Word, and PowerPoint
• Office administration and executive support
• Commercial coordination and business reporting
• Bachelor's Degree in Business Administration, Management, Commerce, or a related field