Office Manager

Asico; Dubai; On-site; AED 201,000 - 312,000; Full time

Benefits offered by this job

Health coverage

Work permit assistance

Professional development opportunities

Growth potential

Job summary

ASICO in Dubai seeks an experienced Office Manager to oversee daily administrative and facilities operations. You will support the Head of Customer Experience and Internal Operations and coordinate with HR, Finance, and Project and Property Management teams to maintain a smooth office environment.

The ideal candidate has 5+ years of UAE office management or senior administration experience, strong organizational skills, and a bachelor’s degree in Business Admin or related field.

Qualifications

• 5+ years of experience in an office management or senior administrative role in the UAE
• Familiarity with Dubai Municipality, RERA, DLD, Ejari is a plus
• Excellent organizational and multi-tasking abilities with discretion

Responsibilities

• Oversee daily office operations, facilities, supplies, and vendor contracts
• Manage procurement of office supplies and equipment, petty cash, and basic invoicing
• Coordinate office administration across divisions (Project/Development Management, Property Management)
• Run front desk, visitor reception, meeting room scheduling, travel arrangements, courier services, and document management
• Organize internal events, staff engagement activities, and company functions

Job description

The Office Manager will oversee the day to day administrative and facilities operations of ASICO's Dubai offices, ensuring a well organized, efficient, and professional working environment. The Office Manager acts as the operational backbone of the office, supporting the Head of Customer Experience and Internal Operations and coordinating closely with HR, Finance, and the Project and Property Management teams to keep office administration, procurement, and vendor management running smoothly.

Key Responsibilities & Accountabilities

• Office Administration & Facilities - Manage daily office operations, including facilities, supplies, and vendor contracts (cleaning, maintenance, security, catering) and Maintain Office compliance standards in line with Dubai Municipality.
• Vendor & Procurement Management - Oversee procurement of office supplies and equipment, negotiating with suppliers to ensure cost efficiency. Manage petty cash and basic invoice processing, liaising with Finance on office related expenses.
• Administrative Support to departments - Coordinate office administration across ASICO's divisions, supporting smooth information flow between the Project and Development Management and Property Management teams.
• Reception, Travel & Documentation - Manage front desk operations, visitor reception, and meeting room scheduling and Coordinate travel arrangements, courier services, and document management for senior management.
• Events & Engagement - Organize internal events, staff engagement activities, and company functions.

• Minimum 5 years of experience in an office management or senior administrative role, ideally within real estate, construction, or a related industry in the UAE.
• Strong knowledge of UAE office administration practices; familiarity with Dubai regulatory requirements (RERA, DLD, Ejari, Dubai Municipality) is an advantage.
• Excellent organizational and multi- tasking abilities, with strong attention to detail and discretion when handling confidential information.
• Proactive, solutions oriented, and comfortable working in a fast paced, multi entity corporate environment.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Fluent in English; Arabic is an advantage.
• Valid UAE driving license preferred.

What We Offer:

• Monthly Compensation
• Health Coverage and Work permit
• Professional development opportunities and resources.
• A dynamic and collaborative work environment with growth potential.