Office & Facilities Manager

Confidential Careers; Dubai; On-site; AED 80,000 - 140,000; Full time

Job summary

Confidential Careers is seeking a highly organised Office & Facilities Manager to take ownership of the day-to-day running of our Dubai office. This is a practical, execution-focused role where you will personally manage tasks while coordinating suppliers and support staff.

You will ensure the office is well-presented, fully stocked, compliant and running smoothly, with responsibility for IT equipment, bookings, records and visitor handling.

Qualifications

• Previous experience in Office Management, Facilities, Workplace Operations or a similar role.
• Highly organised with excellent attention to detail.
• Proactive, accountable and comfortable working independently.
• Strong supplier and stakeholder management skills.
• Confident dealing with building management, government entities and external providers.
• Comfortable managing multiple priorities in a fast-paced environment.
• Professional and approachable when dealing with employees, visitors and external partners.

Responsibilities

• Own the day-to-day operation and presentation of the Dubai office.
• Manage office supplies, stationery, refreshments, cleaning products and general workplace requirements.
• Manage the ordering and replacement of IT and office equipment, including laptops, monitors, keyboards, headsets, chargers and accessories.
• Maintain accurate records of office equipment and employee allocations.
• Manage reception, visitors and office hospitality.
• Manage employee attendance and JAFZA access passes.
• Coordinate cleaning, maintenance, repairs and facilities requirements through to completion.
• Manage office suppliers, service providers, invoices, contracts and renewals.
• Maintain key office, legal and operational documentation.
• Support onboarding, offboarding, office moves, seating arrangements and internal events.
• Identify opportunities to improve office operations, control costs and improve the employee experience.

Skills

Office management

Supplier management

Stakeholder management

Attention to detail

Independent worker

Job description

We are looking for a highly organised, proactive and hands-on Office & Facilities Manager to take ownership of the day-to-day running of our Dubai office.

This is a practical, execution-focused role. You will be expected to personally manage and complete tasks, while coordinating suppliers and support staff where appropriate. Delegating a task does not remove ownership of the outcome.

You will be the go-to person for ensuring the office is organised, well-presented, fully stocked, compliant and running smoothly.

Key Responsibilities

• Own the day-to-day operation and presentation of the Dubai office.
• Manage office supplies, stationery, refreshments, cleaning products and general workplace requirements.
• Manage the ordering and replacement of IT and office equipment, including laptops, monitors, keyboards, headsets, chargers and accessories.
• Maintain accurate records of office equipment and employee allocations.
• Manage reception, visitors and office hospitality.
• Manage employee attendance and JAFZA access passes.
• Coordinate cleaning, maintenance, repairs and facilities requirements through to completion.
• Manage office suppliers, service providers, invoices, contracts and renewals.
• Maintain key office, legal and operational documentation.
• Support onboarding, offboarding, office moves, seating arrangements and internal events.
• Identify opportunities to improve office operations, control costs and improve the employee experience.

Experienced needed

• Previous experience in Office Management, Facilities, Workplace Operations or a similar role.
• Highly organised with excellent attention to detail.
• Proactive, accountable and comfortable working independently.
• Someone who naturally spots what needs to be done and gets it done.
• Strong supplier and stakeholder management skills.
• Confident dealing with building management, government entities and external providers.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong administrative and record-keeping skills.
• Professional and approachable when dealing with employees, visitors and external partners.

We are looking for someone who is comfortable doing as well as managing.

If you are someone who takes ownership, follows things through and doesn't wait to be asked to solve a problem, we'd love to hear from you.