Office Manager

Cartlow; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Cartlow in Dubai seeks an organized Office Manager to oversee daily operations and provide high-level administrative support to senior leadership. The role blends office administration with executive assistant and HR-administrative duties.

You will manage the CEO’s calendar, travel, and correspondence, coordinate events, and handle PRO activities, visa processing, and employee documentation in the UAE. You’ll work closely with senior leaders to maintain a smoothly run office.

Qualifications

• 3–6 years of experience in office management or executive support.
• Experience coordinating with vendors.
• Experience with PRO activities and UAE employee documentation.
• Experience managing meeting logistics—agendas, minutes.
• Proactive with strong organizational and communication skills.
• Comfortable working closely with senior leadership.
• Proficient in scheduling tools and MS Office/Google Workspace.
• UAE experience preferred.

Responsibilities

• Oversee day-to-day office operations, facilities, and vendor relationships.
• Coordinate and support the team responsible for office supplies and building management.
• Manage the CEO’s calendar, scheduling, and travel arrangements.
• Handle correspondence and communications on behalf of the CEO.
• Manage meeting logistics, including agendas and minutes.
• Handle PRO activities — visa issuance, renewals, labor cards, and other government/employee documentation.
• Support onboarding and offboarding logistics for employees (workspace, access, equipment, paperwork).
• Organize company events and office-wide communications.
• Handle confidential information with discretion.

Skills

Organizational skills

Communication skills

Executive support

Vendor management

Proactive

UAE experience

Tools

MS Office

Google Workspace

Scheduling tools

Job description

Role Overview:

We’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and provide administrative support to senior leadership. This role combines office administration with executive assistant and HR-administrative responsibilities.

Key Responsibilities:

• Oversee day-to-day office operations, facilities, and vendor relationships
• Coordinate and support the team responsible for office supplies and building management
• Manage the CEO’s calendar, scheduling, and travel arrangements
• Handle correspondence and communications on behalf of the CEO
• Manage meeting logistics, including agendas and minutes
• Handle PRO activities — visa issuance, renewals, labor cards, and other government/employee documentation
• Support onboarding and offboarding logistics for employees (workspace, access, equipment, paperwork)
• Organize company events and office-wide communications
• Handle confidential information with discretion

Qualifications:

• 3–6 years of experience in office management, executive assistance, or a similar role
• Experience coordinating with or overseeing support staff or vendors
• Experience with PRO activities, visa processing, and employee documentation in the UAE
• Experience managing meeting logistics — agendas, minutes, follow-ups
• Highly proactive with strong organizational and communication skills
• Comfortable working closely with senior leadership
• Proficiency in scheduling tools, MS Office/Google Workspace
• UAE experience preferred