OFFICE & HR COORDINATOR

Key One Realty Llc; Dubai; On-site; AED 78,000 - 100,000; Full time

Job summary

Key One Realty Group in Dubai is seeking an organized HR and Office Administrator to manage front desk duties, coordinate daily office operations, and maintain accurate HR records. The role requires handling onboarding/offboarding, visa and document timelines, and collaboration with PRO providers.

You'll support recruitment, prepare HR letters, and liaise with suppliers while keeping strict confidentiality.

Qualifications

• Minimum 3 years' UAE experience in HR administration and office coordination.

Responsibilities

• Manage front desk and maintain a professional and welcoming office environment
• Coordinate day-to-day office administration and operational requirements
• Maintain complete and accurate employee files and HR records
• Manage attendance leave records and HR system updates
• Coordinate employee onboarding and offboarding
• Monitor employment contracts visas Emirates IDs and labour document expiries
• Coordinate visa and labour processes with the PRO service providers
• Support recruitment CV screening and interview coordination
• Prepare HR letters and employee documentation
• Coordinate company assets access cards keys and employee administrative requirements
• Liaise with office suppliers and service providers
• Maintain strict confidentiality of employee and company information
• Proactively follow up on outstanding HR and administrative matters
• Provide administrative support and reporting to management

Skills

Front desk & reception

HR administration

Office coordination

Employee onboarding/offboarding

Recruitment coordination

English proficiency

Attention to detail

Confidentiality

Tools

Bayzat HR system

Microsoft Office

Job description

We are looking for someone who is structured, responsible, proactive and confident in dealing with both employees and visitors, and who takes responsibility for seeing tasks through to completion.

• Manage front desk and maintain a professional and welcoming office environment
• Coordinate day-to-day office administration and operational requirements
• Maintain complete and accurate employee files and HR records
• Manage attendance leave records and HR system updates
• Coordinate employee onboarding and offboarding
• Monitor employment contracts visas Emirates IDs and labour document expiries
• Coordinate visa and labour processes with the PRO service providers
• Support recruitment CV screening and interview coordination
• Prepare HR letters and employee documentation
• Coordinate company assets access cards keys and employee administrative requirements
• Liaise with office suppliers and service providers
• Maintain strict confidentiality of employee and company information
• Proactively follow up on outstanding HR and administrative matters
• Provide administrative support and reporting to management

Required Qualifications

• Minimum 3 years' relevant UAE experience in HR administration and office coordination
• Good knowledge of UAE employment, visa and labour administration
• Previous front-office/reception experience in a professional corporate environment
• Experience with HR systems; Bayzat experience is an advantage
• Excellent organization and follow-up skills
• Strong attention to detail and documentation discipline
• Confident, professional and well-presented
• Strong written and spoken English
• Good Microsoft Office skills
• Ability to work independently and take ownership of responsibilities
• Real estate experience is an advantage

Location: Barsha Heights (Tecom), Dubai, UAE

Company: Key One Realty Group

Position: Full-time, office-based