Office Coordinator - UAE National

YDU JC Air Cond & Ref Inc.- Dubai; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Johnson Controls in Dubai seeks an Office Coordinator responsible for providing comprehensive administrative support and ensuring smooth office operations. You will handle front desk, travel arrangements, vendor coordination, and event planning while supporting training activities.

This role requires strong organization, attention to detail, and the ability to balance multiple tasks in a fast-paced environment.

Qualifications

• Bachelor Degree in business administration or similar background.
• 1-3 years of working experience / Internship experience in Admin / Coordinator related activities.
• Fluency in English, both written and verbal.
• Solid organizational skills including attention to detail and multi-tasking skills.
• Proficient in MS Office.

Responsibilities

• Front Desk Management: Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls promptly.
• Communication: Respond to inquiries via phone, email, or in person. Provide accurate information about the company to clients and visitors.
• Office Management Assistance: Monitor and maintain office supplies inventory. Coordinate with vendors for office maintenance and services.
• Compliance & Security: Ensure adherence to security protocols for visitors and staff. Report any suspicious activity or safety concerns to management.
• Travel and Event planning: Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.
• Help to prepare event schedules and coordinate with parties as needed.

Skills

Fluency in English

Strong organizational skills

Attention to detail

Multi-tasking

Education

Bachelor Degree in business administration or similar background

Tools

MS Office

Job description

What you will do

Office Coordinator is a key role responsible for providing comprehensive administrative support and ensuring the efficient management of general office operations. The position plays a vital role in optimizing resource utilization and maintaining compliance with established policies, procedures, and organizational standards. Based in Dubai, the Office Coordinator will oversee a broad range of responsibilities, including general administration, travel management, event planning and coordination, as well as the administration and coordination of technical training activities. The role requires strong organizational skills, attention to detail, and the ability to effectively support both operational and business objectives. As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.

How you will do it

As an Office Coordinator, your responsibilities will be;

• Front Desk Management: Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls promptly. Direct guests to the appropriate person or department.
• Communication: Respond to inquiries via phone, email, or in person. Provide accurate information about the company to clients and visitors.
• Office Management Assistance: Monitor and maintain office supplies inventory. Coordinate with vendors for office maintenance and services.
• Compliance & Security: Ensure adherence to security protocols for visitors and staff. Report any suspicious activity or safety concerns to management.
• Travel and Event planning: Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.
• Help to prepare event schedules and coordinate with parties as needed.

What we look for

• Bachelor Degree in business administration or similar background.
• 1-3 years of working experience / Internship experience in Admin / Coordinator related activities.
• Fluency in English, both written and verbal.
• Solid organizational skills including attention to detail and multi-tasking skills.
• Proficient in MS office.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data.

Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission.

Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we've been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.