Office Coordinator

Michael Page; Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Bonus incentives

Job summary

Michael Page is seeking an Office Coordinator to oversee daily facilities operations in a corporate environment. You will manage reception, front-of-house, visitor access, meeting room bookings, and supplier relationships to ensure a professional workplace.

This permanent role offers opportunities to drive workplace improvements, coordinate maintenance, support HSE initiatives, and produce reports, budgets, and project documentation.

Qualifications

• Experience in facilities management or admin support is expected.
• Strong organisational and multitasking abilities.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and ability to manage multiple responsibilities.

Responsibilities

• Manage reception and front-of-house operations to maintain a professional workplace.
• Coordinate visitor access, meeting room bookings, catering, and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Manage supplier and contractor relationships to ensure high service standards.
• Coordinate planned maintenance activities and address facilities-related issues.
• Support health, safety, and workplace compliance initiatives.
• Assist with office fit-out, refurbishment, and workplace improvement projects.
• Track project milestones, risks, actions, and stakeholder deliverables.
• Prepare reports, presentations, meeting minutes, and project documentation.
• Maintain project trackers, action logs, budgets, and procurement records.

Skills

Office Coordinator

Office Admin

Administrator

Job description

The Office Coordinator role in the business services industry involves managing and overseeing daily facilities operations to ensure smooth functioning. This permanent position offers a chance to contribute to the efficient management of facilities for the organisation.

Client Details

The organisation operates within the business services industry.

Description

• Manage reception and front-of-house operations, ensuring a professional workplace environment.
• Coordinate visitor access, meeting room bookings, catering, and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Manage supplier and contractor relationships, ensuring high service standards.
• Coordinate planned maintenance activities and resolve facilities-related issues.
• Support health, safety, and workplace compliance initiatives.
• Assist with office fit-out, refurbishment, and workplace improvement projects.
• Track project milestones, risks, actions, and stakeholder deliverable.
• Prepare reports, presentations, meeting minutes, and project documentation.
• Maintain project trackers, action logs, budgets, and procurement records.

Profile

• Relevant experience in facilities management, administration or a related field.
• Strong organisational and multitasking skills.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and the ability to handle multiple responsibilities.

Job Offer

This is a permanent opportunity to contribute to facilities management in the business services industry.

• Comprehensive medical coverage.
• Bonus incentives.

Skills

Office Coordinator, Office Admin, Administrator