Facilities & Office Operations Lead | Front Desk & Projects

Michael Page; Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Bonus incentives

Job summary

Michael Page is seeking an Office Coordinator to oversee daily facilities operations in a corporate environment. You will manage reception, front-of-house, visitor access, meeting room bookings, and supplier relationships to ensure a professional workplace.

This permanent role offers opportunities to drive workplace improvements, coordinate maintenance, support HSE initiatives, and produce reports, budgets, and project documentation.

Qualifications

• Experience in facilities management or admin support is expected.
• Strong organisational and multitasking abilities.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and ability to manage multiple responsibilities.

Responsibilities

• Manage reception and front-of-house operations to maintain a professional workplace.
• Coordinate visitor access, meeting room bookings, catering, and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Manage supplier and contractor relationships to ensure high service standards.
• Coordinate planned maintenance activities and address facilities-related issues.
• Support health, safety, and workplace compliance initiatives.
• Assist with office fit-out, refurbishment, and workplace improvement projects.
• Track project milestones, risks, actions, and stakeholder deliverables.
• Prepare reports, presentations, meeting minutes, and project documentation.
• Maintain project trackers, action logs, budgets, and procurement records.

Skills

Office Coordinator

Office Admin

Administrator

Job description

Michael Page is seeking an Office Coordinator to oversee daily facilities operations in a corporate environment. You will manage reception, front-of-house, visitor access, meeting room bookings, and supplier relationships to ensure a professional workplace.

This permanent role offers opportunities to drive workplace improvements, coordinate maintenance, support HSE initiatives, and produce reports, budgets, and project documentation.