Office Assistant: Efficient Admin & Coordination

Remotedxb; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Remotedxb in Dubai is seeking an organized office administrator to provide general administrative support to managers and team members. You will organize and maintain digital and physical files, manage emails, schedule meetings, and prepare reports and presentations.

You will handle data entry, coordinate internal and external requests, monitor deadlines, assist with invoices, and maintain confidential records while working independently or with remote teams.

Qualifications

• Previous experience in office administration, administrative support, office assistance, or coordination.
• Experience managing documents, schedules, emails, data, and routine administrative tasks.
• Strong computer and digital skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote or office-based teams.
• Reliable internet connection and a suitable setup for remote work when applicable.
• Professional, dependable, proactive, and detail-oriented attitude.
• English proficiency is required.

Responsibilities

• Provide general administrative support to managers and team members
• Organize and maintain digital and physical files, documents, records, and databases
• Manage routine emails, messages, calls, and administrative requests
• Assist with scheduling meetings, appointments, and team activities
• Prepare, format, and update reports, documents, spreadsheets, and presentations
• Perform data entry and verify information for accuracy and completeness
• Coordinate information and requests between internal teams and external contacts
• Monitor deadlines, tasks, and follow-ups to ensure timely completion
• Assist with invoices, expenses, orders, and other administrative records when required
• Support office supplies, equipment, and other routine office-related needs
• Assist with organizing meetings, events, and internal activities
• Maintain accurate and up-to-date administrative records
• Support onboarding and other internal administrative processes when required
• Identify administrative issues and assist with practical solutions
• Maintain confidentiality when handling sensitive company and business information

Skills

Office administration

Document management

Calendar management

Data entry

Communication skills

Remote work readiness

English proficiency

Multitasking

Tools

MS Office

Job description

Remotedxb in Dubai is seeking an organized office administrator to provide general administrative support to managers and team members. You will organize and maintain digital and physical files, manage emails, schedule meetings, and prepare reports and presentations.

You will handle data entry, coordinate internal and external requests, monitor deadlines, assist with invoices, and maintain confidential records while working independently or with remote teams.