Administrative Specialist: Organized Support & Coordination

Remotedxb; Dubai; Remote; AED 45,000 - 78,000; Part time

Job summary

Remotedxb in Dubai, UAE invites applications for an experienced Administrative Support Specialist to join our distributed team. You will manage documents, calendars, reports, and inter-team coordination. The role emphasizes remote-first collaboration, strong attention to detail, and the ability to meet deadlines while handling confidential information.

You will support onboarding and streamline processes. Candidates should have prior admin experience and be proficient with office software; a

Qualifications

• Experience in administrative support or office administration.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.
• Attention to detail and ability to meet deadlines.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency for communicating with English-speaking teams, clients, or stakeholders.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Computer skills

Remote collaboration

Attention to detail

Deadline-driven

Tools

Document management systems

Job description

Remotedxb in Dubai, UAE invites applications for an experienced Administrative Support Specialist to join our distributed team. You will manage documents, calendars, reports, and inter-team coordination. The role emphasizes remote-first collaboration, strong attention to detail, and the ability to meet deadlines while handling confidential information.

You will support onboarding and streamline processes. Candidates should have prior admin experience and be proficient with office software; a