Office Assistant

Freighters LLC; Dubai; On-site; AED 36,000 - 58,000; Full time

Job summary

Zahr Freighters in Dubai seeks a reliable Office Assistant to support daily administrative and clerical activities. You will assist with documentation, filing, data entry, and coordination across departments in a fast-paced freight environment.

The role requires attention to detail, good communication, and the ability to manage multiple tasks. The ideal candidate has a relevant educational background and familiarity with Microsoft Word and Excel; immediate joining may be preferred.

Qualifications

• Experience in office administration and clerical support.
• Proficient with Microsoft Word and Excel.
• Familiarity with filing, records management, and data entry processes.
• Ability to handle multiple tasks with accuracy.
• Professional and helpful attitude.
• Strong communication and organizational skills.
• Attention to detail and confidentiality.
• Ability to work independently and as part of a team.
• Experience with logistics documentation is an advantage.
• Immediate joining may be preferred.

Responsibilities

• Assist with daily office administration and clerical activities.
• Maintain and organize physical and digital files, records, and documents.
• Handle printing, photocopying, scanning, filing, and document distribution.
• Receive, sort, and distribute incoming mail, courier packages, and correspondence.
• Assist different departments with routine administrative and clerical requirements.
• Perform basic data entry and update office records accurately.
• Prepare simple letters, reports, forms, spreadsheets, and other office documents.
• Maintain office supplies and coordinate replenishment when required.
• Assist with meeting arrangements and prepare meeting rooms and materials.
• Answer basic enquiries and direct visitors or calls to the appropriate department.
• Coordinate with courier companies, suppliers, and service providers when required.
• Assist with logistics-related documentation and routine paperwork.
• Maintain a clean, organized, and professional office environment.
• Help collect, deliver, or distribute documents between departments when required.
• Support the administration team with scheduling and routine coordination.
• Maintain confidentiality of company, customer, and business information.
• Perform other administrative duties assigned by management.

Skills

Office administration

Clerical support

Data entry

Microsoft Word

Microsoft Excel

Office supplies

Courier handling

Logistics documentation

Communication

Time management

Teamwork

Attention to detail

Education

Business Administration / Office Administration

Tools

Microsoft Word

Microsoft Excel

Email

Job description

Zahr Freighters is seeking a reliable, organized, and hardworking Office Assistant to support its daily administrative and office activities in Dubai. The successful candidate will assist with documentation, filing, data entry, office supplies, correspondence, and routine coordination. A positive attitude, attention to detail, good communication, and the ability to handle multiple tasks are important for this role.

Key Responsibilities

• Assist with daily office administration and general clerical activities.
• Maintain and organize physical and digital files, records, and documents.
• Handle printing, photocopying, scanning, filing, and document distribution.
• Receive, sort, and distribute incoming mail, courier packages, and correspondence.
• Assist different departments with routine administrative and clerical requirements.
• Perform basic data entry and update office records accurately.
• Prepare simple letters, reports, forms, spreadsheets, and other office documents.
• Maintain office supplies and coordinate replenishment when required.
• Assist with meeting arrangements and prepare meeting rooms and materials.
• Answer basic enquiries and direct visitors or calls to the appropriate department.
• Coordinate with courier companies, suppliers, and service providers when required.
• Assist with logistics-related documentation and routine paperwork.
• Maintain a clean, organized, and professional office environment.
• Help collect, deliver, or distribute documents between departments when required.
• Support the administration team with scheduling and routine coordination.
• Maintain confidentiality of company, customer, and business information.
• Perform other administrative duties assigned by management.

Requirements

• High school diploma, diploma, or bachelor’s degree in Business Administration, Office Administration, or a related field.
• Previous experience as an Office Assistant, Administrative Assistant, Office Clerk, or similar role is preferred.
• Basic knowledge of Microsoft Word, Excel, email, and office equipment.
• Good verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good attention to detail and accuracy.
• Ability to manage multiple routine tasks efficiently.
• Professional and helpful attitude.
• Ability to work independently and as part of a team.
• Basic knowledge of logistics or freight documentation is an advantage.
• Candidates available for immediate joining may be preferred.

Skills & Competencies

• Office administration and clerical support
• Document filing and record management
• Data entry and document preparation
• Microsoft Office skills
• Office supplies coordination
• Courier and correspondence handling
• Logistics documentation support
• Communication and interpersonal skills
• Time management and organization
• Teamwork and cooperation
• Attention to detail

Why Join Zahr Freighters?

The Office Assistant position at Zahr Freighters in Dubai offers an opportunity to gain practical experience in office administration while working in a professional freight and logistics environment. The role provides exposure to documentation, coordination, customer and vendor communication, and daily business operations, helping motivated candidates develop valuable administrative skills and build a strong foundation for future career growth.