Office Assistant

Jobs For Humanity; Abu Dhabi; On-site; AED 70,000 - 100,000; Full time

Job summary

Jobs For Humanity is seeking an organized administrative support professional to assist staff and handle clerical tasks in Abu Dhabi. This role involves mail distribution, switchboard operations, message delivery, and maintaining accurate records to ensure smooth day-to-day operations.

Applicants should demonstrate attention to detail, effective time management, and proficiency in MS Office. The position is full-time and requires a customer-service mindset and reliability in a busy office

Qualifications

• Communication skills required.
• Attention to details essential.
• Strong time management and prioritization abilities.
• Proficiency in MS Office and general computer literacy.

Responsibilities

• Furnishes workers with clerical supplies.
• Opens, sorts and distributes incoming mail; collects seals and stamps outgoing mail.
• Delivers oral or written messages.
• Collects and distributes paperwork between departments.
• Files and tabulates records; maintains organized documents.
• Delivers mail, documents and packages between departments or to other establishments.
• Provides staff and guests with refreshments as requested.
• Adheres to company procedures and policies.
• Performs miscellaneous tasks as assigned by the direct manager.
• Operates switchboard to answer and route calls.
• Determines caller intent and connects appropriately.
• Receives and routes inquiries, complaints, emergencies, etc.
• Maintains and updates telephone directories and logs calls for billing.

Skills

Communication skills

Attention to details

Time management

Prioritizing workloads

MS Office

Computer literacy

Job description

To assist any staff as required and save their time by carrying out menial jobs.

Main Functions and Responsibilities

• 1. Furnishes workers with clerical supplies.
• 2. Opens sorts and distributes incoming mail and collects seals and stamps outgoing mail.
• 3. Delivers oral or written messages.
• 4. Collects and distributes paperwork from one department to another.
• 5. Marks tabulates and files articles and records.
• 6. Deliver mail messages documents and packages between departments of establishment or to other business establishments.
• 7. Providing staff and guests with refreshments as requested.
• 8. Adheres to the contents of the Companys overall internal procedures and policies.
• 9. Miscellaneous tasks within the scope of work as assigned by the direct manager.
• 10. Operates switchboard equipment in order to answer incoming calls.
• 11. Determines intent of caller and makes appropriate connection.
• 12. Receives and routes a variety of calls for general business information including customer inquiries and complaints emergencies etc.
• 13. Assists in maintaining and updating telephone directories and via computerized data base when notified of changes in order to access correct information. a log of all calls placed on a daily basis whether business or personal for billing purposes.
• 15. Assists in reporting telephone equipment or service complaints and problems.

Qualifications

• Communication skills
• Attention to details
• Time management
• Prioritizing workloads
• MS Office; Computer Literate.

Additional Information

Remote Work

No

Employment Type

Full-time