Administration Assistant

Jobsatdubai; United Arab Emirates; On-site; AED 55,800 - 89,280; Full time

Job summary

Jobsatdubai is seeking an Administration Assistant to provide comprehensive administrative and clerical support. Responsibilities include preparing reports, liaising with various departments, and maintaining confidentiality in all client and staff information.

The ideal candidate should possess strong organizational skills and be able to assist with creating presentations and occupancy reports.

Qualifications

• Strong administrative and clerical support skills.
• Proficiency in creating presentations and reports.
• Ability to liaise effectively with multiple departments.

Responsibilities

• Provide administrative and clerical support as needed.
• Assist in creating presentations and reports.
• Monitor progress of work programs and report findings.

Job description

Administration Assistant

Job Description

Job responsibilities may not be limited to the following:

• To provide administrative and clerical support as and when required, including composing and editing Correspondence/Notices as directed and to carry out the administrative routine works.
• Assist with creating presentations, occupancy reports, move in/move out permits, standard responses.
• Monitoring and reporting on overall progress of work programs against the plans and forecasts.
• Production of the periodic progress reports as required by the department.
• Prepare annual leave schedules for the departments.
• Liaise with corporate Finance, I.T, Procurement, Vendors, FM, Security, other service providers as required.
• Assist with monthly reports and surveys, creating notices, checking/closing emails and sales force cases.
• Maintain confidentiality in all aspects of client and staff information.
• Interact with staff, clients, suppliers and visitors.
• Arrange / attend team meetings and produce subsequent minutes / actions.
• Raise Purchase Requests, maintain Purchase Request tracker and follow up with respective team.