Office Assistant

Zohorecruit; Abu Dhabi; On-site; AED 33,000 - 61,000; Full time

Job summary

Blue Ocean Corporation in Abu Dhabi is seeking an Office Administrator to manage daily office operations, keep workspaces clean, and support meetings and events.

You will handle calendar management, filing, and coordinating with service providers while assisting onboarding for new staff and preparing reports or presentations as needed.

Qualifications

• Strong organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Maintain the cleanliness and organization of the office, ensuring all common areas, workstations, meeting rooms, and restrooms are tidy and hygienic.
• Assist with the setup and breakdown of office meetings, conferences, and events, ensuring all materials and equipment are in place.
• Monitor and manage office supplies, including ordering, restocking, and maintaining inventory.
• Coordinate and ensure the smooth operation of office maintenance, including liaising with external service providers for repairs or cleaning.
• Assist in filing and organizing documents, both physical and digital, to maintain an efficient filing system.
• Support staff with logistical needs, including arranging courier services, handling deliveries, and distributing office mail.
• Handle general office inquiries and direct them to the appropriate department or individual.
• Ensure that office equipment, such as printers and copiers, are functional and report any malfunctions or issues.
• Assist with the preparation of office-related reports or presentations as required.
• Manage office calendars, schedule appointments, and assist with booking meeting rooms and other facilities.
• Support new employees onboarding by preparing workspaces and necessary supplies.
• Assist with the implementation of office policies, procedures, and health and safety protocols.
• Perform other ad-hoc tasks or special projects as required to ensure the smooth running of the office.

Skills

Organizational skills

Time management

Multitasking

Communication

Interpersonal skills

Education

High school diploma

Job description

Abu Dhabi, United Arab Emirates

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Maintain the cleanliness and organization of the office, ensuring all common areas, workstations, meeting rooms, and restrooms are consistently tidy and hygienic.
  
• Assist with the setup and breakdown of office meetings, conferences, and events, ensuring all materials and equipment are in place.
  
• Monitor and manage office supplies, including ordering, restocking, and maintaining inventory.
  
• Coordinate and ensure the smooth operation of office maintenance, including liaising with external service providers for repairs or cleaning.
  
• Assist in filing and organizing documents, both physical and digital, to maintain an efficient filing system.
  
• Support staff with logistical needs, including arranging courier services, handling deliveries, and distributing office mail.
  
• Handle general office inquiries and direct them to the appropriate department or individual.
  
• Ensure that office equipment, such as printers and copiers, are functional and report any malfunctions or issues.
  
• Assist with the preparation of office-related reports or presentations as required.
  
• Manage office calendars, schedule appointments, and assist with booking meeting rooms and other facilities.
  
• Support new employees onboarding by preparing workspaces and necessary supplies.
  
• Assist with the implementation of office policies, procedures, and health and safety protocols.
  
• Perform other ad-hoc tasks or special projects as required to ensure the smooth running of the office.
  

Requirements

• High school diploma or equivalent.
  
• Strong organizational and time-management skills.
  
• Ability to multitask and prioritize tasks effectively.
  
• Good communication and interpersonal skills.
  
• Prior experience in an office environment is a plus.