Office Concierge & Operations Assistant

Blue Ocean Corporation; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Blue Ocean Corporation in Abu Dhabi is seeking an organized Office Administrator to maintain a tidy, efficient workplace and support day-to-day operations. You will assist with meetings, manage supplies, coordinate maintenance, file documents, help with onboarding, arrange courier services, schedule calendars and book meeting rooms, and prepare basic reports.

Strong communication, multitasking, and time-management are essential; a high school diploma is required, prior office experience is a

Qualifications

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Good communication and interpersonal skills.
• Prior experience in an office environment is a plus.

Responsibilities

• Maintain the cleanliness and organization of the office, ensuring all common areas, workstations, meeting rooms, and restrooms are consistently tidy and hygienic.
• Assist with the setup and breakdown of office meetings, conferences, and events, ensuring all materials and equipment are in place.
• Monitor and manage office supplies, including ordering, restocking, and maintaining inventory.
• Coordinate and ensure the smooth operation of office maintenance, including liaising with external service providers for repairs or cleaning.
• Assist in filing and organizing documents, both physical and digital, to maintain an efficient filing system.
• Support staff with logistical needs, including arranging courier services, handling deliveries, and distributing office mail.
• Handle general office inquiries and direct them to the appropriate department or individual.
• Ensure that office equipment, such as printers and copiers, are functional and report any malfunctions or issues.
• Assist with the preparation of office-related reports or presentations as required.
• Manage office calendars, schedule appointments, and assist with booking meeting rooms and other facilities.
• Support new employees onboarding by preparing workspaces and necessary supplies.
• Assist with the implementation of office policies, procedures, and health and safety protocols.
• Perform other ad-hoc tasks or special projects as required to ensure the smooth running of the office.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Education

High school diploma

Job description

Blue Ocean Corporation in Abu Dhabi is seeking an organized Office Administrator to maintain a tidy, efficient workplace and support day-to-day operations. You will assist with meetings, manage supplies, coordinate maintenance, file documents, help with onboarding, arrange courier services, schedule calendars and book meeting rooms, and prepare basic reports.

Strong communication, multitasking, and time-management are essential; a high school diploma is required, prior office experience is a