Office Administrator

TradeQuo Global; Dubai; On-site; AED 78,000 - 112,000; Full time

Benefits offered by this job

Visa sponsorship

Medical insurance

Job summary

TradeQuo Global in Dubai is seeking an Office Administrator to support day-to-day operations and HR admin within our fintech office. You will report to the HR Operations Manager and coordinate with vendors, manage office supplies, and assist with onboarding, visa processes, and payroll inputs.

We value detail‑oriented, proactive individuals with 1–3 years of relevant experience, familiarity with UAE labour law, and hands‑on use of BambooHR.

Qualifications

• 1–3 years of HR/Admin or office support experience.
• Basic familiarity with UAE labour law and visa procedures.
• Hands-on experience with HRIS systems (BambooHR preferred).
• Strong organizational and multitasking skills with attention to detail.
• Proactive, self-driven, and able to work independently.
• Excellent written and verbal English communication.

Responsibilities

• Manage day-to-day office operations and maintain a productive workplace.
• Oversee pantry, office supplies, water, and cleaning stock levels.
• Coordinate with vendors and suppliers (couriers, IT assets, maintenance, events).
• Accommodate partner requests and office visits.
• Handle petty cash, invoices, and utility bills (rent, electricity, internet).
• Prepare monthly expense reports and track office budgets.
• Support meetings, reception, and front desk duties.
• Troubleshoot IT and facility-related issues as needed.
• Maintain employee records in BambooHR (attendance, leave, contracts).
• Draft HR documents (offers, contracts, NDAs, letters).
• Support onboarding and offboarding: laptops, access cards, parking, system access.
• Assist with UAE visa processing and immigration procedures.
• Process monthly payroll inputs and coordinate with Finance.
• Administer group medical insurance and respond to employee queries.
• Act as the first point of contact for HR/admin queries.
• Organize employee engagement activities and company events.

Skills

Organizational skills

Multitasking

Attention to detail

English communication

Independent worker

Proactive

Tools

BambooHR

Job description

Company Overview

We are forward-thinking fintech company specializing in innovative trading solutions and financial products. With a dynamic platform and a tech-savvy team that works seamlessly across time zones, we strive to provide cutting-edge services to traders worldwide.

About the Role

We are looking for a proactive and detail-oriented Office Administrator to join our Dubai office. In this role, you will support the day-to-day office and administrative operations, reporting directly to the HR Operations Manager.

Key Responsibilities:

• Manage day-to-day office operations and maintain a productive, well-organized workplace;
• Oversee pantry, office supplies, water, and cleaning stock levels;
• Coordinate with vendors and suppliers (couriers, maintenance, branding, events, IT assets);
• Accommodate partner requests and office visits;
• Handle petty cash, process vendor invoices, and collect utility bills (rent, electricity, water, internet);
• Prepare monthly expense reports and track budget records for office and engagement activities;
• Support meetings, visitors, and reception/front desk duties;
• Troubleshoot or elevate IT and facility-related issues;
• Maintain accurate employee records in BambooHR (attendance, leave, contracts, documents);
• Draft and issue official HR documents (offer letters, contracts, NDAs, letters, forms);
• Support onboarding and offboarding: prepare laptops, access cards, parking, and system access;
• Assist with UAE visa processing and immigration procedures, including Mainland and DMCC license renewal;
• Process monthly payroll inputs (attendance, allowances, deductions) and coordinate with Finance;
• Administer group medical insurance (additions, removals, employee queries);
• Act as the first point of contact for employee HR and admin queries;
• Assist with organizing employee engagement activities, company events, and festive activities;
• Support ad-hoc tasks and responsibilities as needed.

What We Expect from the Candidate:

• 1–3 years of experience in an HR/Admin, Office Administrator, or similar support role;
• Basic familiarity with UAE labour law and visa procedures is a plus;
• Hands‑on experience with HRIS systems (BambooHR preferred);
• Strong organizational and multitasking skills with high attention to detail;
• Proactive, self‑driven, and comfortable working independently;
• Excellent written and verbal communication skills in English;
• Experience in the fintech industry will be a plus.

What We Offer:

• On‑site role in our Dubai office (Al Barsha, API Trio Tower);
• Schedule: Monday – Friday, 9:00 – 18:00;
• Visa sponsorship and medical insurance;
• Opportunity to build and improve processes from the ground up;
• Dynamic, international team across offices in UAE, Malaysia, Thailand, Cyprus, and Colombia.