Secretary-Assistant / HR Manager

Telegram Open Network; Dubai; On-site; AED 100,000 - 167,000; Full time

Benefits offered by this job

Official work visa sponsorship

Complimentary daily lunches

Company-provided equipment

Job summary

A leading fintech company in Dubai is seeking a Secretary-Assistant / HR Manager. The candidate will handle administrative support, manage HR functions, and contribute to a positive workplace culture. Excellent communication skills and proficiency in modern digital tools are essential. This full-time role offers official work visa sponsorship and complimentary daily lunches.

Qualifications

• Proven experience as a Secretary, Administrative Assistant, or HR Assistant, preferably in fintech or IT.
• Strong multitasking and time management skills.
• Fluent English, both written and spoken (upper-intermediate level or higher).
• Excellent communication and interpersonal skills.
• Proficiency with modern digital tools and platforms.
• High attention to detail, responsibility, and a proactive approach.
• Strong multitasking and time management skills.
• Proficiency with modern digital tools and platforms.

Responsibilities

• Organize and coordinate internal meetings, meetups, and negotiations.
• Manage electronic document flow using various platforms.
• Handle corporate correspondence and manage executives' calendars.
• Support onboarding for new employees.
• Maintain electronic HR databases and manage employee processes.
• Analyze HR metrics and support performance reviews.
• Supporting office culture with a positive environment and comfort for the team.
• Onboarding new employees from document processing to welcome sessions.
• Maintaining electronic HR databases and handling hires, transfers, and terminations per local laws.
• Collecting and analyzing HR metrics and supporting employer branding initiatives.

Skills

Multitasking

Time management

Fluent English

Communication skills

Attention to detail

Attention to detail

Proactive approach

Tools

Confluence

Notion

Google Workspace

Job description

Join a dynamic, innovation-driven fintech company at the forefront of global projects! We are looking for a highly organized and proactive Secretary-Assistant / HR Manager to strengthen our team in our comfortable Dubai office.

At Holders.io, we combine the energy of a fast-moving fintech environment with the structure and stability of a growing international corporation.

If you are passionate about administrative excellence, creating a positive employee experience, and growing within a results-oriented culture — we look forward to welcoming you on board.

Administrative Support:

Organizing and coordinating internal meetings, meetups, and negotiations, both in-person and online.

Managing electronic document flow using platforms like Confluence, Notion, Google Workspace.

Handling corporate correspondence and managing executives' calendars; arranging business trips and travel logistics.

Supporting a positive office environment by ensuring the team has everything needed for comfortable work.

HR Functions:

Managing the full onboarding cycle for new employees: from document processing to conducting welcome sessions.

Maintaining and updating electronic HR databases.

Handling employee hiring, transfers, and terminations in compliance with local labor laws, focusing on process automation and efficiency.

Collecting and analyzing HR metrics (staff turnover, employee engagement, adaptation success rates).

Participating in corporate culture initiatives: organizing events and internal communication activities.

Supporting performance review processes and contributing to employer branding projects.

Requirements:

Proven experience as a Secretary, Administrative Assistant, or HR Assistant (experience in fintech or IT sectors is a plus).

Strong multitasking and time management skills.

Fluent English, both written and spoken (upper-intermediate level or higher).

Excellent communication and interpersonal skills.

Proficiency with modern digital tools and platforms.

High attention to detail, responsibility, and a proactive approach to tasks.

What we offer:

Full-time, office-based position (Monday to Friday, 10:00 AM – 7:00 PM).

Comfortable, fully equipped office in Dubai.

Official work visa sponsorship after successful completion of the probation period.

Company-provided equipment (laptop and necessary accessories).

Complimentary daily lunches.

Want to help shape the future of crypto payments? Join us at Whales Corp - we’re hiring. Send your CV to [e-mail]