Office Administration - UAE National Talent Pool

Hill Intl.; United Arab Emirates; Presencial; AED 67.000 - 112.000; Jornada completa

Descripción de la vacante

Hill International in the United Arab Emirates is seeking talent pool candidates for Emiratization office administration roles. The position focuses on efficient administrative and clerical support while developing UAE national talent across sectors.

Responsibilities include document control, scheduling, and ensuring smooth day-to-day operations. Ideal candidates have strong organizational skills, fluency in Arabic and English, and proficiency with MS Office.

Formación

• Degree/Diploma in Business Administration or equivalent from a technical institute.
• Excellent command of written and spoken Arabic and English.
• Literate with MS Office Suite, Word, Excel, and Outlook.
• Able to perform multiple tasks simultaneously.

Responsabilidades

• General Administrative Support: Provides administrative/secretarial support to the SVP/VP and his team members.
• Greet and host guests and office visitors with courtesy and respect.
• Maintains a hard copy or electronic calendar for the responsible SVP.
• Follows Hill International Standard Office and Projects Document Control Procedure.
• Collects, reviews, and distributes incoming hard copies and electronic mail.
• Independently handles mail, not requiring the SVP's attention.
• Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP's signature.
• Photocopying, scanning, and filing documents.
• Prepares, copy, submit and file expense reports using VantagePoint.
• Process vendors’ invoices in coordination with Finance Department.
• Performs other administrative assignments as required.
• Be part of the Operations/Admin Team when required.
• Front Desk Operations: Answering phones and routing calls.
• Maintaining office fax machines, copy machines and printers.
• Managing the office drivers’ schedule e.g., organizing daily pickup, drop off and document deliveries.
• Arranging for courier pickup as required.
• Ordering office and kitchen supplies and coordinating the delivery.
• Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc.
• Office Operations: Assisting with event/meeting planning.
• Coordinating and (when necessary, performing) the clean‑up and organization of the office.

Conocimientos

Administrative tasks

Schedule management

Communication skills

Educación

Degree/Diploma in Business Administration

Herramientas

MS Office Suite

Descripción del empleo

Hill International in the United Arab Emirates is seeking talent pool candidates for Emiratization office administration roles. The position focuses on efficient administrative and clerical support while developing UAE national talent across sectors.

Responsibilities include document control, scheduling, and ensuring smooth day-to-day operations. Ideal candidates have strong organizational skills, fluency in Arabic and English, and proficiency with MS Office.