Multinational Office Admin & Facilities Coordinator

Client of Faststream Recruitment Limited; Dubai; Sur place; AED 60 000 - 120 000; Plein temps

Résumé du poste

Client of Faststream Recruitment Limited is recruiting an Executive, Office Administration for its Dubai office to support day-to-day operations in a global maritime environment.

The role covers office management, facilities coordination, employee support, travel arrangements, procurement, vendor management, and event coordination, working closely with HR & Administration to maintain a professional and efficient workplace in Dubai.

Qualifications

• 2–3 years in office administration or similar role.
• Experience in international or multinational environments.
• Strong organisational and multitasking skills.
• Fluent English; Arabic is advantageous.

Responsabilités

• Coordinate day-to-day office administration and facilities activities.
• Manage office supplies, inventory, equipment, and workplace services.
• Liaise with building management, landlords, and external vendors.
• Support employee onboarding and offboarding processes.
• Arrange business travel, accommodation, visas, and related logistics.
• Assist with procurement, quotations, purchase requests, and invoice administration.
• Coordinate meetings, company events, and employee engagement initiatives.
• Welcome visitors, manage meeting rooms, and oversee reception-related activities.
• Maintain accurate records, trackers, and administrative documentation.

Connaissances

Office administration

MS Office

Communication

Organizational skills

Travel arrangements

Vendor management

Reception duties

Outils

Microsoft Office Suite

Vendor management systems

Description du poste

Client of Faststream Recruitment Limited is recruiting an Executive, Office Administration for its Dubai office to support day-to-day operations in a global maritime environment.

The role covers office management, facilities coordination, employee support, travel arrangements, procurement, vendor management, and event coordination, working closely with HR & Administration to maintain a professional and efficient workplace in Dubai.