Office & Facilities Manager: Admin, Procurement & IT Support

Fuku; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Fuku in Dubai seeks an experienced Office Administrator to support daily operations, procurement, facilities management, and HR coordination. You will liaise with contractors, arrange cleaners, manage staff access cards, and maintain office records to ensure smooth functioning of the Dubai office.

Responsibilities include handling supplier invoices, payments, budgeting oversight, IT onboarding for new joiners, and coordinating with vendors for printing and access needs.

Qualifications

• Excellent organizational and time management skills.
• Ability to prioritize tasks and handle multiple concurrent assignments independently.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Office procurement, inventory management, and supplier coordination.
• Coordinate contractors and building management for repairs and upkeep.
• Plan cleaners, arrange schedules, and support general administrative tasks.
• File ledgers, supplier contacts, and all administrative documents.
• Manage courier, delivery, and shipments on demand.
• Oversee meeting room setup and general office logistics.
• Administer staff access cards and replacements; liaise with vendors for cards/ IDs.
• Coordinate parking allocations and keep system data accurate.
• Ensure smooth daily operation of the Dubai office; escalate issues as needed.
• Process payments for rent, utilities, and services; monitor budgets.

Skills

Organizational skills

Time management

Prioritization

Multi-tasking

Tools

Outlook

Excel

Word

PowerPoint

Job description

Fuku in Dubai seeks an experienced Office Administrator to support daily operations, procurement, facilities management, and HR coordination. You will liaise with contractors, arrange cleaners, manage staff access cards, and maintain office records to ensure smooth functioning of the Dubai office.

Responsibilities include handling supplier invoices, payments, budgeting oversight, IT onboarding for new joiners, and coordinating with vendors for printing and access needs.