Dubai Office & Facilities Administrator

elseco Limited; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

elseco Limited in Dubai is seeking an experienced Office Administrator to ensure the smooth operation of both Dubai offices, overseeing facilities, workplace services, vendor coordination, and administrative activities in a welcoming environment.

Reporting to the Operations & Brand Director, the role covers expense tracking, budget support, visa and DIFC Portal administration, vendor management, and event support, with opportunities to contribute to internal communications and cross-functional

Qualifications

• University degree required.
• 6–8 years of office coordination experience.
• Excellent written and verbal English communication skills.
• Strong Excel skills; proficiency in Word and PowerPoint.
• Dubai-based position; must live in Dubai.

Responsibilities

• Provide administrative support across a wide range of office and operational activities.
• Monitor and update company expenses daily using Excel, and manage the yearly budget for administration and office expenses across both offices.
• Ensure that elseco and ATOM administration files and records are kept updated and well maintained.
• Greet staff and visitors, maintaining a professional and welcoming environment.
• Coordinate and support Leadership Team with visitor arrangements and meeting room prep.
• Answer the mainline company phone and direct calls and messages appropriately.
• Prepare travel arrangements for Leadership Team and employees as required.
• Coordinate with IT and Building Management regarding access, passes and facilities requirements.
• Oversee office facilities, including maintenance, cleaning, equipment, and safety contracts.
• Conduct vendor comparisons, quotations, negotiate rates, and coordinate service providers.
• Arrange office permits, deliveries, parking access, and other related requirements.
• Order and manage corporate materials and loyalty programs for staff.
• Organise internal events and communications logistics as directed.

Skills

Excel

Word

PowerPoint

English communication

Education

University degree

Tools

DIFC Portal

Job description

elseco Limited in Dubai is seeking an experienced Office Administrator to ensure the smooth operation of both Dubai offices, overseeing facilities, workplace services, vendor coordination, and administrative activities in a welcoming environment.

Reporting to the Operations & Brand Director, the role covers expense tracking, budget support, visa and DIFC Portal administration, vendor management, and event support, with opportunities to contribute to internal communications and cross-functional