MEP - Document Controller

Alpago; Dubai; On-site; AED 112,000 - 179,000; Full time

Job summary

Alpago is seeking a hands-on MEP Project Coordinator cum Document Controller in Dubai to lead coordination between site teams, consultants and contractors, and to manage the documentation workflow. You will track submittals, RFIs, shop drawings, and approvals, maintain a versioned document control register, and support manpower allocation and timesheet processes across sites.

The ideal candidate has a diploma or degree in Mechanical or Electrical engineering, 3–5 years in MEP coordination on

Qualifications

• Diploma or Bachelor’s Degree in Mechanical or Electrical Engineering or related field.
• 3–5 years of experience in MEP coordination and documentation roles within construction projects.
• Familiar with drawings, submittals, RFIs, and related documentation processes.
• Proficient in MS Office (Excel) and AutoCAD; familiarity with document control platforms.

Responsibilities

• Coordinate MEP among site teams, consultants, and contractors to expedite documentation.
• Facilitate timely review/distribution of shop drawings, coordination drawings, and as-built docs.
• Follow up on submittals, RFIs, approvals, and ensure responses are tracked.
• Identify clashes inLOG drawings and raise for resolution.
• Assist planning and tracking of MEP activities to align with project schedules.
• Attend coordination meetings and update site teams with latest documents.

Skills

MEP coordination

Documentation management

MS Excel

AutoCAD

Time management

Organizational skills

Communication

Education

Diploma or Bachelor’s Degree in Mechanical/Electrical Engineering

Tools

MS Office

AutoCAD

Document control platforms

Job description

MEP Project Coordinator cum Document Controller

Key Responsibilities:

MEP Coordination:

• Coordinate MEP among site teams, consultants, contractors, and other disciplines for expedite the documentation.
• Facilitate timely review and distribution of MEP shop drawings, coordination drawings, and as-built documentation.
• Follow up on technical submittals such as material approvals, method statements, RFIs, inspection requests, and ensure responses are tracked.
• Identify clashes or discrepancies in drawings LOG and raise them for resolution.
• Assist in planning and tracking progress of MEP activities to ensure alignment with overall project schedules.
• Attend project coordination meetings and ensure site teams are updated with the latest approved drawings and documents.

Document Control:

• Receive, log, control, and distribute all incoming and outgoing MEP documents including shop drawings, RFIs, material submittals, and approvals.
• Maintain a comprehensive document control register and ensure proper version control and tracking.
• File and archive project documentation in both hard and soft copies, accessible for audits or reference.
• Support the project team in ensuring compliance with internal and client documentation standards.

Manpower Allocation & Timesheet Management:

• Allocate and monitor MEP manpower across different project sites based on scope and project needs.
• Track and update daily manpower deployment and ensure adequate resource planning.
• Maintain accurate attendance records using daily logs or attendance software/sheets.
• Prepare weekly/monthly timesheets for site teams and coordinate with HR or payroll for processing.
• Report manpower utilization and highlight any attendance or productivity issues.

Qualifications & Skills:

• Diploma or Bachelor’s Degree in Mechanical/Electrical Engineering or related field.
• 3–5 years of experience in MEP coordination and documentation roles within construction projects.
• Familiar with construction project documentation including drawings, submittals, and RFI processes.
• Proficient in MS Office (especially Excel), AutoCAD; familiarity with document control platforms.
• Good understanding of MEP systems and coordination practices.
• Strong organizational and time management abilities.
• Attention to detail and consistency in document handling.
• Capable of managing priorities across multiple projects.
• Able to work independently and collaboratively within site-based project teams.
• Willingness to travel between sites as required.